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Position Description:
Serves as an advisor and event management expert, proposing value-add event activity and direction around marketing initiatives and priorities. This includes working with the lines of business on the strategic objective and program plan for each event, alongside the regional Marketing & Events team to ensure alignment
Builds and fosters working relationships with business heads, internal clients and regional colleagues
Fulfils all reporting duties and has an in-depth knowledge on all internal processes and procedures required to plan an event both in-person and virtually
Works on events from conception to reconciliation; including pre-event organization, budget management, technical arrangement, onsite/virtual execution, staff management, senior management liaison, final cost analysis
Delivers flawless events; including overall management of the event, working directly with the business, providing final cost analysis
Manages all logistics on-site/virtually and is responsible for making decisions and ensuring the flawless execution of event
Responsible for budget and timeline, choosing a venue/virtual platform, negotiating with suppliers, preparing creative collateral, ensuring all events are within corporate guidelines
Measures the success of each event with the right metrics
Manage project teams and drive the growth of the Japan/regional Events team alongside the regional head
Be a culture carrier both for the Events team in Japan and regional team as well as the CMCA team
Lead by example and help to develop team members professionally
Help to drive regional and global collaboration to improve communication and best-in-class delivery
Proactively works to mitigate risk and follows all processes and procedures, as an enterprise control function
Ensures events are planned within company guidelines and manages the risks associated with events to protect the brand. Proactively engages regional Compliance, Legal, Risk, Corporate Security, Corporate Communications and other key regional and local partners as needed
Ensures there is a strong culture of compliance and risk management within the Japan team
Work closely with regional Marketing Relationship Managers to maximize the impacts of our events from a marketing perspective
Ensure events meet local marketing objectives (review/suggest new ideas as necessary to ensure topics at our events are relevant)
Explore holistic marketing opportunities for events, such as creating Japanese videos and using the Japanese hub, in line with some of the things the region/global is doing
Manage other marketing deliverables including the local language website, event invitations/ collateral, office and local collateral branding etc
Reports to Asia Pacific Head of Global Events with a matrix line to the Japan Head of CMCA
Works closely with regional marketing relationship managers and regional event leads to maximize opportunities and fully leverage the Japan, APAC and global event platform.
Skills Required:
Native in Japanese and fluent in English to be able to to communicate with internal and external stakeholders
Have a natural ability to build relationships with key partners & manage relationships
Ability to multi-task and a strength in time management
Previous experience in a similar role for a financial institution, hotel, large corporate or within the MICE industry, preferred
Experience managing a team or in a leadership position in a project setting
Experience in managing external client events, including conferences, higher end/premiere hospitality and virtual events, as well as internal senior management events
Comfortable working in a fast paced environment with demanding and challenging event hosts
Excels under pressure and confident handling last-minute details and changes
Proficiency in Microsoft applications and with the ability to learn many internal processes and procedures and keep up to date with the most recent training as a priority
A strong team player with excellent communication skills in both English and Japanese; ability to partner well with all levels in the organization and work well in a team environment
Professional demeanor; positive and enjoys coming to work and interacting with others; decisive with strong interpersonal skills
Ability and willingness to travel,
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