Manages day to day calendar(s) of senior management, this will include coordinating all aspects of executive level manager appointments, meetings, receptions and calls
Coordinates travel arrangements; prepares and distributes schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Part of a broader team of Senior Executive Assistants, required to build relationships and provide ad hoc support as required
Prepares and reviews materials and correspondence for meetings and assists withcreation/modificationof presentations, spreadsheets, and other documents.
Orders supplies and processes invoices through Procure to Pay system
Assists in ad-hoc reports and special projects as needed
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency
Experience/Knowledge & Skills:
Previous Executive Assistant experience essential preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Ability to work independently and as part of a team
Focus on timely execution and delivery
Highly developed organization and problem solving skills