Buildots Project Coordination Specialist 

Israel, Tel Aviv District, Tel Aviv-Yafo 

811588892

What you’ll do:

• Client Communication: Act as the primary point of contact for clients regarding scheduling meetings, receiving documents, and following up on outstanding items. Ensure timely and professional communication to maintain strong client relationships.
• Documentation Management: Receive, organize, and track all incoming client documents. Ensure all documentation is complete, accurate, and stored correctly in the project management system.
• Task Tracking and Follow-up: Work closely with Project Managers to monitor project progress. Follow up with internal teams on task completion, ensuring deadlines are met and potential delays are flagged early.
• Project Monitoring: Assist in tracking project timelines, deliverables, and milestones. Update project management tools and systems regularly to reflect the current status of projects.
• Reporting: Generate regular status reports for Project Managers, highlighting key activities, upcoming deadlines, and any risks or issues that need attention.
• Process Improvement: Identify opportunities to improve project coordination processes and suggest enhancements to increase efficiency and effectiveness.

Requirements:

• Proactive and influential: Strong interpersonal skills, demonstrated ability to take initiative, motivate others, and effectively manage tasks across a matrixed team structure.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal, Hebrew and English.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.
• Detail-oriented with a strong focus on accuracy and completeness.
• 2+ years of experience in a coordination or administrative role, preferably within a project management environment.
• Proficiency in G-Suite - must
• Bachelor's degree - an advantage.
• proficiency with Jira - advantage.