Flex Administrative Assistant 

Mexico, Jalisco, Guadalajara 

761561438

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What a typical day looks like:

• Coordinates and may prioritize manager's schedule and maintains calendar appointments, meetings and travel itineraries and coordinates related arrangements.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or non-routine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system and files correspondence and other records.
• Answers and screens manager's telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.
• Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.
• Conducts research, and compiles and types statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.
• Operates a personal computer and uses appropriate software packages as needed.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance.
• Functions as liaison between managers, leads, and core and contract associates on various issues including communication of policies, practices and procedures related to organization and site operations.
• Prepares reports and presentations as required. May prepare material for board meetings.
• May maintain time and attendance records for the department's personnel.
• May input customer's responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.
• May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs.
• May make high-level contacts of a sensitive nature inside and outside the company with customers, vendors, visitors & other dignitaries.
• May assist in the planning and execution of logistics for company meetings, special events, and other promotional events.
• May assists in food and beverage selection as well as making arrangements for audio-visual, transportation and other services.
• May collect and prepare information for use in discussion/meetings of executive staff and outside individuals.

The experience we’re looking to add to our team:

• BA/BS degree
• Previous experience in manufacturing industry.
• Advanced English level.
• Advanced MS Office
• Analytic: able to propose solutions and solve problems.
• Good communication skills.
• Customer service.
• Demonstrates mastery of operations and administrative planning knowledge.

What you’ll receive for the great work you provide:

• Competitive Salary.
• Life & Medical insurance.
• Christmas Bonus.
• Food Coupons.
• Saving Fund.

Required Skills:

Optional Skills: