Bank Of America Company Secretary 

Ireland, Dublin 

689352977

Vice President / Senior Vice President

Responsibilities:

Our Dublin office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Vice President level (or more senior for the right candidate). The role involves helping the corporate governance and company secretarial team of a regulated bank based in Ireland (with some support for other legal entities in Europe).

What will your key responsibilities involve?

• Assisting the corporate secretary team for a regulated Irish bank (and other regulated and unregulated European legal entities).
• Assisting in the preparation of, organisation, and follow-up of board of directors’ and committee meetings, including preparing agendas, drafting resolutions, organising clear and appropriate papers, minute taking, answering director/officer and business line enquiries, and ensuring all board decisions are executed.
• Attending Board and Committee meetings and draft meeting minutes or specific sections.
• Organizing and maintaining Board and Committee and other governance-related documentation databases in accordance with applicable record retention requirements.
• Contributing to improving team processes, procedures, and controls.
• Oversee the following in liaison with the corporate secretary team:
• Maintenance of the statutory registers and internal record keeping system
• Local and overseas filings
• Operation of signing authorities and delegated authorities
• Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation.
• External company secretarial provider companies
• Participate in regional legal entity projects, including corporate restructuring, and implementation of new or updated corporate governance-related laws, rules, and regulations.
• Respond to/request information from risk management, finance, auditors, senior management, group company secretaries and regulators.

Experience and Skills:

• Degree or equivalent experience
• Experience working in a financial services environment in a company secretarial or administrative capacity is preferred
• Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred
• Excellent written, presentation and communication skills; good attention to detail and accuracy
• Systematic and organised approach to workload with attention to detail and a dedication to extraordinary service
• Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines
• Ability to make connections across the organisation to achieve outcomes and results together
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Ireland

• Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons
• 20 days of back-up childcare and 20 days of back-up adult care per annum
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.
• Access to an Employee Assistance Program for confidential support and help for everyday matters
• Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan
• Ability to donate to charities of your choice and the bank will match your contribution
• Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of Ireland’s most iconic cultural institutions and exhibitions.
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.