Boston Scientific Administrative Analyst Front desk CDMX 

Mexico, Quintana Roo 

668633248

Act as an assistant in certain assigned activities, such as follow-up on the delivery of protective equipment, coordination of package shipments, tracking payments and internal processes.

Reception

• Handle information requests from external personnel.
• Attend to service requests made by company users.
• Operate the switchboard and manage phone calls.
• Follow up security, civil protection, and fire safety protocols as the first contact in case of emergency.
• Coordinate package reception and shipment services.
• Support the physical reception process of purchased goods and services.

Administrative

• Support the reception process of purchased goods and services with the company tools (SAP, My-Buy).
• Act as lead for processes and use of the My-Buy tool.
• Follow up on invoice review and payment processes, as well as HCP payments.
• Monitor the assignment and control of dosimeters.
• Supervise the leased vehicle fleet, verifying maintenance, follow up on the vehicles emissions inspection process and invoice payments.
• Ensure compliance with current company policies.

Requirements:

• Education: Bachelor’s degree in Administration or related field.
• Knowledge:
  • Proficiency in Microsoft Office and knowledge of SAP.
  • Fluent English for business conversations.
• Experience:
  • Minimum 1 year of experience as an administrative assistant and/or receptionist.
  • Knowledge and experience in civil protection regulations.
  • Preferably experience as an accounting analyst.
• Skills:
  • Teamwork.
  • Strong analytical and synthesis skills.
  • Excellent administration and organization.
  • Effective communication.
  • Interpersonal relations.
  • Proactive attitude.
  • High ethical standards and honesty.
  • Sense of urgency