Armis Senior Procurement Specialist US Eastern Central time UK 

Ireland, Dublin 

646058614

What you'll do:

• Responsible for daily procurement activities. A hands-on overachiever that understands and performs daily tactical and strategic procurement activities as necessary.
• Be the initial procurement interface with Armis stakeholders, working to assist teams on the correct raising of requests for the purchase of goods and services.
• Responsible for negotiating midsize value vendor contracts of varying complexity across multiple categories and meeting internal client objectives, while achieving maximum overall cost efficiencies for Armis.
• Identify cost reduction opportunities and conduct competitive bids with internal vendor service end users.
• Assist the Accounts Payable, Accounting and Finance teams in addressing invoice discrepancies.
• Schedule and lead vendor meetings for the review of sourcing activities/renewals as required and consistently take independent business decisions, except in unusually complex business instances.
• Leads vendor negotiations for goods and services including software license, professional services agreements, and hardware, drafting SOWs with the relevant stakeholder teams.
• Offer guidance and support to Armis internal stakeholders and vendors during the procurement process.
• Review and monitor purchase requisitions, ensuring the correct documentation and approvals are in place.
• Approve vendors set up requests and monitor the onboarding of new vendors.
• Provides frequent procurement reporting as needed to management.
• Has a visible presence across the Business and consistently builds credibility and strong relationships as a representative of Procurement with key stakeholders, including legal, security, and functional partners.
• Ensures a robust Procurement process is in place for all contracted goods and services, identifying and meeting all regulatory and quality standards. Ensuring compliance with all Procurement policies.
• Gives internal training and ongoing Procure2Pay system assistance to users.
• Able to effectively prioritize and execute tasks within assigned deadlines.
• Supports internal and external audits as needed, by providing requested contract information and other data.

What we expect:

• Minimum of 6 years’ experience as a Procurement Specialist/Senior Buyer (indirect procurement) working daily with a variety of Procure2Pay systems, ideally within an IT company across technology and service related spend areas.
• Excellent technical knowledge of a variety of Procure2Pay systems.
• Excellent planning and vendor agreements/contract management experience.
• Microsoft Office Suite, notably Excel and PowerPoint, proficiency.
• Excellent interpersonal, negotiation and communications skills.
• A strong work ethic and a can-do attitude.
• Demonstrated ability to analyze, organize, report data and to prioritize and problem solve.
• Fluency in English is mandatory.
• Experience working with senior internal stakeholders and with Legal and Security teams in vendor selection, commercial and contract negotiation processes.
• Candidates should have demonstrable ability and experience in drafting, negotiating, and closing all types of procurement related contracts.
• Experience in driving compliance to Procurement policy.
• Experience in working with key internal stakeholders across functions to negotiate effective vendor deals; notably in Marketing, Engineering and R&D, IT, Sales and Revenue Generation and Appliances/Supply Chain.
• Demonstrated ability to prioritize tasks, handle interruptions, and perform multiple tasks simultaneously to successfully meet weekly goals.
• Extensive experience of working with vendors to assure an optimum combination of price, quality and lead time is obtained on all items/services being purchased. This includes negotiation of pricing, delivery and payment terms and identifying commercially disadvantageous clauses in contracts and agreements.
• Experience of generating, analyzing, and presenting Procure2Pay system reports to track updates on status of procurement requisitions, orders and other Procurement/Finance data as needed.

The Ideal Candidate Will be Able to Demonstrate the Following Skills and Experience

• Have in-depth knowledge of end-to-end tendering processes and be able to streamline buying processes.
• Can work cross-functionally and demonstrates strong commercial, strategic thinking, and negotiation skills, responding to vendor inquiries, resolving potential sensitivities, and training internal business partners.
• Proficient in Microsoft Excel (vlookups, Pivot tables and other formulas).
• Strong experience with Procure2Pay systems and familiarity with technical aspects of the system, including troubleshooting/enhancing current functionalities.
• Experience and knowledge of best practice around core financial and procurement processes.
• Global procurement experience.

Technical Skills/Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain/Purchasing Management, or related field.
• Extensive exposure to Procure2Pay and Accounts Payable systems.

We know there is a lot to consider when applying for a new job, and quite often job descriptions provide a lot of detail for candidates… but here at Armis, we strongly encourage you to try to avoid the ​​confidence gap​.​​ We don’t expect you to meet each of the listed requirements perfectly to be considered for any of our roles.