Td Bank Executive Assistant Short term assignment months Canada, Quebec, Montreal 572490431
CUSTOMER
- Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction
- Manage efficiently in a multi-tasked environment and ensure deadlines are met
- Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (ie. reports, presentations, invoices,correspondence/communications,tables, charts, files, etc.)
- Schedule and organize meetings, including preparation and co-ordination by booking the facility, pre-mail, arranging required equipment, refreshments, etc., as required
- Maintain proficiency with softwareapplications/programsand/or department specific systems as required (ie. MS Office, Word, PowerPoint, Excel, Lotus Notes, etc.)
- Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area
SHAREHOLDER
Ensure the optimal level of customer service and professionalism is provided
- Provide accurate, organized and efficient administrative support; collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, manage calendars, create and maintain files, and perform other administrative assignments as required
- Consistently exercise discretion in managing correspondence, information and all matters of confidentiality; escalate issues where appropriate
- Prioritize and manage own workflow to ensure quality and efficiency (ie. meet deadlines; be flexible in adjusting to changing work priorities)
- Use software programs and other tools or equipment with ease and efficiency, and provide documents/ information that effectively support the needs of the team
- Efficiently manageexpectations/concernsthrough strong communication skills, both verbal and written
- Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks
EMPLOYEE / TEAM
- Be an effective team player and flexible in adjusting to changing work priorities
- Participate fully as a member of the team and contribute to a positive work environment
- Keep others in the immediate team informed and up-to-date about the status/progress of projects, and all relevant or useful information related to day-to-day activities
- Support the team by continuously developing knowledge in own area
BREADTH & DEPTH
- Reports to aTDBG Senior Vice President (SVP)and provides dedicated executive administrative support
- Senior level of administrative support and performs diverse range of tasks that involve a range of complexity
- Has autonomy and some discretion to make decisions within well-defined parameters
- Role may also be involved with the administration of sensitive and/or confidential material requiring discretion
Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.
If you’re interested in a specific career path or are looking to build certain skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD – and we’re committed to helping you identify opportunities that support your goals.
We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.
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