GE HealthCare Administrative Assistant 

United States, Illinois 

528832734

• Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.

• Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements.

• Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.

• Provide general office administrative services.

• In some functions, but not all:

• Will support budget management, liaising with finance to ensure costs are monitored and controlled.

• Provide tactical support (answering questions on central sites and on various internal processes and e-tools).

• Help keep organization charts up to date as directed

• Maintain filing and records management systems and other office flow procedures which may be confidential

• High School Diploma, GED or local equivalent.

• 2 yearssecretarial/administrativeexperience

• Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook

• Self Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly

• Effective time management and organizational skills; able to balance multiple priorities

• Effectively problem solve and resolve a variety of issues and topics within the job scope

• Ability to effectively interact and communicate with senior level management and corporate contacts. Excellent interpersonal, verbal and written communications skills including strong grammatical skills

Desired Characteristics

• Bachelors degree OR at least five years experience working in administration, office management, or related field in a corporate or professional business environment.

• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients.

• Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable.

• Extremely well organized, with attention to detail, yet able to multi-task in an environment of changing priorities.

• Intellectually sharp, able to grasp concepts and think/learn quickly.

• Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.

• Ability to accepting constructive criticism and deal calmly and effectively with high stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances.

• A self starter able to work on own initiative and well in a team environment.

Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support.