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Overview of Assistant Project Manager Role
This role will play a crucial role in supporting the full project lifecycle, from initiation to closure, ensuring projects are delivered on time, within budget, and to the highest quality standards. This role requires a blend of administrative prowess, analytical skills, and effective communication to manage project complexities and stakeholder expectations. A proactive problem-solver with a solid grasp of project management concepts and a strong desire to help projects succeed will be the perfect candidate.
Project Planning & Initiation:
- Contract Scope Definition: Collaborate with the Project Manager and Design Leads to accurately define project scope and deliverables as outlined in the contract.
- Pre-Bid Support: Assist in the pre-bid phase by preparing pricing estimates and managing related administrative tasks.
- Contractual Coordination: Coordinate with the Legal and Commercial teams during the bidding phase to ensure contractual compliance and alignment.
- Project Setup: Coordinate with Project Controls (PC) and Project Accounting (PA) teams to create new projects, WBS codes creation and ensuring all necessary documentation adheres to company procedures.
- Project Management Plan Development: Support the preparation of comprehensive Project Management Plans, including schedules, cost estimates, communication strategies, quality control measures, and risk management plans.
Project Execution & Monitoring:
- Administrative Support: Provide comprehensive administrative support to the project and Project Manager, ensuring smooth project operations.
- Documentation & Reporting: Compile and manage project documentation, including reports, presentations, and other required materials, and Prepare Dashboards. Create and update project logs, change registers, risk registers, etc., as required per project requirements.
- Schedule Management: Utilize Primavera P6/MSP to develop, maintain, and adjust project schedules to meet deadlines and milestones. Proactively communicate schedule changes to all relevant stakeholders.
- Financial Monitoring: Support stakeholders in financial monitoring using Earned Value Management (EVM) techniques, including the analysis of Cost Performance Index (CPI) and Schedule Performance Index (SPI) to assess project financial health.
- Financial Accuracy: Review expenditure details, identify and correct inaccurate charges, and process and track sub-consultant invoices to ensure accurate financial records.
- Forecasting & Analysis: Prepare monthly Estimate to complete (ETC) forecasts with Project Managers and Design Managers and conduct routine cost analysis, cash flow projections, and other cost-related evaluations.
- Subcontractor & Procurement Coordination: Coordinate with subcontractors and the internal procurement team for supplier onboarding, purchase order management, and invoice processing.
Project Closure:
- Project Closeout: Prepare comprehensive project closeout reports, facilitate internal and external accounts reconciliation, manage project archiving, and collect client feedback.
