Cognyte Facility & Office Administrator 

Bulgaria, Sofia 

424813486

Our ideal candidate should have excellent communication and organizational skills, 2-3 years of experience in global companies in the hi-tech industry working in a dynamic environment.

This role requires a candidate with excellent interpersonal skills as he/she will often be asked to work closely with other teams across different departments.

Job Responsibilities:

• Provide general support to visitors
• Greet visitors at the reception
• Arrange couriers and follow-up on deliveries
• Maintain up-to-date list with addresses for deliveries
• Deal with queries on the phone and by email. Write and distribute email, correspondence letters and forms
• Organize and schedule appointments. Plan meetings and take detailed minutes
• Arrange business trips for employees including travel insurance and accommodation
• Update and maintain office systems, policies and procedures
• Order office supplies and research new deals and suppliers. Liaise with suppliers, contractors and staff in other departments, e.g. Finance, People. Support with opening purchase order in procurement.
• Maintaining a list of important dates. Coordinate and organize employees' deliveries/gifts for special occasions (Ex: Sickness, Birthdays, Weddings, Newborns, Condolences, Holiday present etc.)
• Support with the organization of Team building events, Christmas party and other important company events
• Take part in the site compliance process (Ex: GDPR Annual auditing, Trade Compliance auditing, etc.)

Skills and Qualifications:

• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Very good English language skills
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Excellent customer-centric approach
• Strong organizational skills with the ability to multi-task
• Proficiency in documenting processes
• An endlessly curious mind

Preferred Qualifications:

• Bachelor's Degree
• 2-3 years of experience as an Office Administrator or similar
• Flexible and able to deal with day-to-day ambiguities.
• Effective in working with multiple interfaces

Apply now.