Salesforce Procurement Associate Analyst 

Japan, Tokyo 

384588122

Job Category

Job Details

Procurement Associate Analyst

The Procurement Associate Analyst is responsible for managing the Purchase Requisitions (PR) of Salesforce's indirect sourcing commodities and addressing internal inquiries related to the purchasing process or sourcing activities in accordance with internal policies and requirements. The focus of this role is on mitigating risks and delivering an exceptional purchasing experience to ensure the success of our internal customers and suppliers.

This position reports to the Senior Strategic Sourcing Manager based in Tokyo, Japan.

Responsibilities:

• Purchase Requisitions (PR) Management

  • Identify service details and ensure consistency with PRs, quotations, and contracts.

  • Review and approve or reject PRs in accordance with multiple internal policies and requirements.

  • Identify and address key items to ensure a smooth purchasing process.
    

• Contract Management

  • Identify service details and ensure contracts include appropriate legal terms.

  • Negotiate contract terms and pricing with suppliers.
    

• Inquiry Management

  • Handle inquiries related to the purchasing process or sourcing activities to support internal customers and suppliers in a timely manner.

  • Coordinate and resolve issues where the responsible person is unknown or there is no assigned person.
    

• Operational KPI Management

  • Monitor key metrics such as the number of ATF cases, PR turnaround time, and contract turnaround time, and take appropriate measures based on the situation.
    

• Other key objectives

  • Design and enhance the local purchasing process in alignment with the global process, ensuring accuracy and efficiency.

  • Oversee and identify key metrics and analytics to provide insights into current processes and improve efficiency.

  • Initiate Internal announcements for process improvements or changes

  • Manage and maintain purchasing operational manuals.

  • Ensure high-quality performance of the purchasing process for japan

  • Establish and expand relationships with internal customers, and collaborate with the Legal team, Ethics & Compliance team, Accounting team, Finance & Strategy team, Accounts Payable team, and Risk Management team as necessary.
    

This position may include the following responsibilities based on future needs

• Contractor (Temporary Staff) Management

  • Oversee the management of temporary staff, ensuring high-quality performance.

• Global projects

  • Serve as the primary contact for Japan, leading initiatives in global purchasing operational projects.

• Data Analytics and Insights:

  • Navigate and process complex spreadsheets or datasets, providing insights and recommendations based on thorough data analysis.

Required Skills/Experience:

• More than three years of experience in operation management.

• High level of awareness and consciousness regarding compliance.

• Proven ability to manage a high volume of cases efficiently.

• Quick in processing tasks and capable of handling a large workload. Able to make efficient decisions, demonstrate flexibility, and effectively absorb new information while applying past experiences.

• Ability to work well under pressure, multitask, and manage time effectively with minimal supervision.

• Collaborative and influential style when working within a team.

• Effective communication and engagement skills with internal and external stakeholders, including suppliers.

• A self-starter with a growth and Kaizen mindset.

• Analytical skills for managing and discerning data.

• Proficient written and verbal communication skills in Japanese.

• Advanced written and verbal communication skills in English.

• An aptitude for learning and adapting to new technologies, including AI.

Preferred Skills/Experience:

• Experience in reviewing Purchase Requisitions, analyzing spending, drafting and negotiating contract terms.

• Making presentations and formulating strategies.

• Knowledge of salesforce is desired but not required.

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