EY VTH Recruitment Operations PH - Senior Associate 

Philippines, Taguig 

369783084

Job Summary:

Applications Used (Global/Region specific):SAP EC, Visio, Talent Hub (SharePoint), BRET/BRIDGE

Aligned to the shift timings/schedule of the Region

Responsibilities:

• Vendor and Contractor Management:
o Vendor Invoicing:
 Coordinating with Partners and Hiring Managers to obtain any necessary approvals needed
 Coordinating with Finance to ensure turnaround within the agreed SLA
 Liaising with vendors for any adjustments, corrections, and/or missing documentations
 Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
o Contingent Worker Invoicing:
 Amendments of Purchase Orders when required including but not limited to extensions, price adjustments and/or remapping the chargeability
 Execution of exceptions and out of budget payments where and when needed
o Vendor Statement of Work:
 Creation of Vendor Statement of Work
 Ensuring accuracy of information
 Sharing the Statement of Work with the relevant vendors
 Creating and maintaining a tracking sheet with all Statement of Work information
• Contract renewals:
o Vendor contracts:
 Ensuring procurement contracts nearing end dates are flagged within the appropriate times
 Coordinating with the concerned team to extend or terminate the contracts where needed
o Contingent Workers Contracts:
 Liaising with internal teams to issue variation letters where needed
 Obtaining all the necessary approvals and signatures
 Extension of internal compliance checks
 Amendments of any other documentation to reflect on the changes made to the contracts
• Procurement process:
o Creation of Vendor Profiles
 Completion of vendor registration in an accurate and timely manner
 Coordination with the concerned departments to ensure turnaround within the agreed SLA
 Updating stakeholders of the progress of the vendor profiles
o Creation of Purchase Orders
 Coordination with the Administration team to ensure turnaround within the agreed SLA
 Obtaining any necessary approvals needed to finalize the Purchase Order
 Consolidation, tracking and sorting of the Purchase orders
• Reporting:
o Consolidation of reports and report generation using Microsoft Power BI.
 Bi-weekly reporting to internal stakeholders
 Bi-Weekly management reports of activity and utilisation
 Any other reports as determined by the Service Lines
o Ensuring correct data is flowing into the reporting
 Regular testing and troubleshooting
 Collaborating with internal data owners to ensure data availability for extraction
• Internal Due Diligence:
o Independence Compliance:
 Ensuring all vendors and contractors are taken through the correct independence and compliance channels
• Support quality assurance, risk & compliance related Enablement work
• Where appropriate, liaise with Legal /GCO and other Regional Talent Functional teams to ensure compliance of policies and processes to local legislation and regulation
• Support external Vendor and internal stakeholder management – Vendor onboarding, vendor change, contract management etc.
• Support and compliance for PIA, Information Security etc.
• Business Relationship Evaluation Tool (BRET)/Business Relationships Independence Data Gathering and Evaluation (BRIDGE) – Managing BRET/BRIDGE creation during vendor onboarding or renewals, as applicable
 Extension of independence reports when needed

Knowledge and Skills Requirements:

• Intermediate to advanced skills in Microsoft Office, particularly Excel, PowerPoint, Power BI and Outlook
• Strong attention to detail and data administration and analytics skills, with a focus on working with large quantities of data from various sources
• Possess the ability to communicate with stakeholders at all levels to provide clear and concise information in both written and verbal formats.
• Time management and the ability to deliver in a fast-paced environment with competing priorities
• Ability to perform and manage multiple tasks simultaneously and work well under pressure and with time constraints.
• Excellent client service skills, networking, and relationship development skills
• Ability to be successful in a virtual team environment, working with limited supervision

Job Requirements:

• Bachelor’s degree, preference will be given for those with HR Specialization

• Minimum of 5 years of progressive experience in HR or related field at a coordinator or administrative level
• Demonstrated experience working with different stakeholders with competing needs
• Working in an international and diverse environment

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