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Apple Administrative Assistant - Greater Marketing Communications China, Shanghai 278860367
09.06.2025
In this role, you will use your critical thinking skills to anticipate the needs of your team and understand the “big picture”. In this role you will build trust, credibility and influence across multiple internal partners in a highly matrix’d organization.- Maintain Greater China Marcom leaders’ appointment calendar by planning and scheduling meetings, conferences, teleconferences, and travel. Manage their general administrative requirements, expenses report, travel needs, visa renewal etc.- Ensure operation of office equipment, order maintenance when necessary.- Coordinate WW visitors’ itineraries within Greater China and ensure all plans are well executed.
- Fluent in Chinese and English; good communication skills
- Experience in supporting high-level executives in an administrative partnership capacity
- Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively.
- Exceptional organizational skills with the ability to juggle multiple competing prioriti
- 5+ years experience supporting high-level executives with administrative support including strategic calendar prioritization, event planning, travel logistics, expense reporting and project managementCreative thinker and be resourceful - actively proposes solutions to resolve issues and offer various options when challenges arise.
- Proven ability to take initiative, foster trust and build strong, productive relationships, with cross-functional teams and partners
- Ability to anticipate change and react efficiently and expeditiously.
- Ability to multi-task, manage several tasks at the same time with minimal supervision.
- Exceptional at handling confidentiality on all business matters, while remaining calm and confident under pressure
- Experience working effectively in a highly-matrixed organization across timezones
- Interest and creativity in building team culture and fostering a positive and productive work environment
- Strong written and verbal communication skills with extraordinary attention to detail
- Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools are a plus
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