EY Lease Administrator Legal Expertise Assistant Director 

India, Karnataka, Bengaluru 

242288113

Key Responsibilities:

• Administer and manage EY's lease and sublease portfolio, ensuring comprehensive oversight of office locations.
• Abstract leases and subleases with a focus on legal accuracy, capturing key terms and conditions in a clear and concise manner.
• Oversee rent payments and sublease invoicing, ensuring timely transactions and meticulous financial tracking and reporting.
• Perform desk audits to verify compliance with lease terms, identify cost-saving opportunities, and maintain high-quality standards.
• Maintain and enhance the real estate database (IWMS Tririga), guaranteeing data integrity and accuracy for all property-related information.
• Manage standardized lease abstraction processes, including quality reviews and checks of templates from external vendors.
• Liaise with external vendors to ensure consistent adherence to standardized processes and maintain high-quality deliverables.
• Handle reporting on lease abstraction, track progress, and address any ageing or quality issues.
• Provide updates and reports on abstraction templates and processes to Area and Regional Real Estate Leaders.
• Support and contribute to the standardization of the Rent Payment process across regions.
• Serve as a point of contact for Real Estate leaders, assisting with lease administration activities and addressing related queries.
• Support Real Estate and Facilities Management (FM) personnel, including Region Directors of Administration, Business Managers, and Location Managers.
• Develop and maintain lease-related reporting and analytics for stakeholders.
• Collaborate with cross-functional teams to drive solutions and enhance lease administration processes.
• Fosters an environment that promotes the sharing of knowledge and leading practices, and builds on learning to serve the organization
• Promotes effective teaming with multitasking capabilities
• Contributes to achieving of EYPP score for the team
• Stays connected with key stakeholders/customers and builds long-term relationships, through active dialogue on GDS capabilities and thorough understanding their business priorities
• Proactively senses and enables building of future skills for self and team. Drive to improve Digital Adoption Index (DAI)
• Drive cost savings through automation and innovation initiatives. Achieve operational efficiency goals (Automation & Productivity)
• Contributes to upskilling of team members and encourages to develop a technical acumen thorough with the ES Digital Platform offerings
• Increases GDS usage by expanding service portfolio at the appropriate pricing model
• Increase GDS usage and penetration
• Consistently enhances service delivery, becomes a trusted advisor for the stakeholders
• Regularly contributes to automation and innovation initiatives, leveraging the latest tools and technologies

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, Finance, Law, or a related field.
• A minimum of 9 -12 years of experience in lease administration, with a preference for candidates with a legal background or strong knowledge of lease agreements.
• Proficiency in real estate software, including IWMS Tririga and Mercury SAP will be an added advantage.
• Exceptional attention to detail and the ability to manage multiple tasks and projects simultaneously.
• Excellent communication, negotiation, and stakeholder management skills.
• Self-motivated with a solution-oriented approach to challenges and a commitment to quality.
• Ability to work independently and collaboratively within a team environment.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across eight locations – Argentina, China, India, Philippines, Poland, Mexico, Sri Lanka and Spain and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning : You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.