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Citi Group Legal Admin Support Specialist - Frankfurt 
Germany, Hesse, Frankfurt 
197881222

09.07.2024
Job Description

: Legal Support Specialist

Division:Legal

Officer Title:Non - Officer

C-Grade:C11

: Citigroup Global Markets Europe AG (“CGME”)

Job Purpose:

TheLegal Supportwill be vital in ensuring the smooth running of the day-to-day operations of the Company Secretarial (CoSec) team. The role will face a wide range of internal and external stakeholders and departments and at a senior Executive level. In this role you will support Citi’s broker dealer Citigroup Global Markets Europe AG (CGME) - regulated by the European Central Bank, Bundesbank and BaFin - and Citibank N.A., New York, Filiale Frankfurt. The entities are subject to heightened governance standards.

This role requires a pragmatic, proactive professional with thorough understanding of the Citi Legal Team. The overall objective of this role is to provide support to the Legal Team.

Key Responsibilities:

CoSec team day-to-day Operations:

  • New team member onboarding support and ongoing systems support, liaising with IT and other teams as necessary
  • Managing of team calendars and mailboxes
  • Meeting room bookings where required
  • Courier and documentation requests where required

Board Governance support:

  • Logistical support for Boards e.g. meeting room bookings, catering bookings, access pass arrangements for guests, car parking arrangements.
  • Potential for on-site attendance at meetings e.g. managing presenters and on-site logistical contacts.
  • Process Board meeting steps (before/at/after Board meetings).
  • Updating the Board forward planner.
  • Sending outlook invites to Board meeting attendees and ‘papers due’ reminder to presenters.
  • Updating meeting action lists and follow-up on action points.
  • Assisting with additional Board meeting requirements i.e. off-site Board visits, Board dinners, etc.
  • Director support for Non-Executive Directors (on behalf of CoSec team) i.e. requesting diary availability, liaising with Non-Executive Directors and Executives to arrange 1:1 or small meetings outside of formal Board meetings.

And other responsibilities as required.


A typical day in the role will involve assisting in the organisation of Board and Committee meetings including agenda setting, meeting pack preparation and logistics support.

Development Value:

  • Develop effective line management relationships to ensure strong understanding of the business
  • Develop and maintain relationships with key business contacts
  • Work collaboratively on assignments with Internal Audit teams in the Citi matrix

Experience/Knowledge:

  • Suitable relevant industry experience, preferably with some experience working in an in-house legal role within financial services
  • Previous Experience in Financial Services, Legal Entity Governance
  • Ability to manage complex documentation with organization and detail
  • Fostering a positive environment through open communication and a willingness to get assigned tasks complete.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and communication skills.
  • The ability to work under pressure and to deadlines.
  • To be able to establish rapport with other businesses, particularly in respect to matters associated with Board and Committee meetings.

Skills:

  • Fluent in English and German
  • Must possess excellent interpersonal and project management skills, as well as the ability to interact and communicate effectively with Senior management
  • Ability to meet tight deadlines, excellent organisational skills.
  • Interacts with senior leaders, internal and external peers to gather information and works closely with the team’s management to determine legal solutions

Competencies:

  • Proficient in Microsoft Office: Word, PowerPoint, Excel, Outlook
  • In-depth knowledge of legal customs and practices

Qualifications:

  • Knowledge and understanding of the financial services industry
Legal Professionals


Time Type:

Full time

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