Ford Administrative Coordinator 

United States 

126340159

In this role, you will be responsible for providing comprehensive support for an Executive Director and their team within the Connected Vehicle Software organization.

What you’ll do…

• Maintains the highest level of confidentiality regarding corporate and personal information.
• Partners with the executive ensuring efficient and effective time management.
• Serves as the executive’s liaison to various internal and external parties. Handles correspondence, prepares reports, and assists with creating presentations.
• Manage calendars for an Executive Director and their direct reports.
• Coordinates meetings, appointments, and travel arrangements. Ensures the executives’ preparedness for meetings and engagements; secures required materials, invites key attendees, and ensures events remain on schedule. Assists with events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing all calendaring, communication, technology, logistics and related follow-up activities.
• Maintains and organizes Outlook, communications, and folder as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
• Sorts, screens, and distributes incoming and outgoing mail for the executive, highlighting information of interest and/or curating reading material.
• Participates as an adjunct member of the executive’s leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
• Optimizes travel arrangements based on the executive’s travel needs and preferences.
• Manages complex itineraries, including any changes, ensuring the executive is aware. Completes related expense reports.
• Coordinates interactions between executive and employees when appropriate.
• Assists with special projects as needed.
• Acknowledges the need for flexibility in scheduling when different time zones are involved.
• Continuously seeks process improvement to increase productivity and efficiency.
• Supports onsite events, when required.
• Always anticipates the needs of the executive and team and proactively addresses issues before they arise.

You'll have…

• Associate’s degree (or equivalent)
• 3+ years’ experience as an executive assistant supporting senior leader(s)
• Knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, etc.) records management systems, and other business procedures and terminology
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs and being proactive
• Excellent writing, editing, and proofreading skills
• Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully, and help establish strong relationships and positive communication
• Ability to work collegially within a team environment in an open concept office area

Even better, you may have…

• Bachelor’s degree or professional associate degree.
• Detail-oriented, organized, and excellent time management skills.
• 3+ years of Microsoft Office Suite experience
• Works well independently with minimal supervision.
• Possess quick learning skills, to learn new software systems and products / cloud tools with ease.
• Responsive, self-starter; takes initiative in resolving issues or concerns.
• Proactively assesses risk and resolves issues prior to them becoming problems for the larger teams.
• Experience working on multiple projects simultaneously while meeting deadlines with changing priorities.

• Immediate medical, dental, vision and prescription drug coverage

• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more

• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more

• Vehicle discount program for employees and family members and management leases

• Tuition assistance

• Established and active employee resource groups

• Paid time off for individual and team community service

• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day

• Paid time off and the option to purchase additional vacation time.

This position is a salary grade 5.

For more information on salary and benefits, click here:

Visa sponsorship is not available for this position.