דרושים Office Coordinator ב-United States, Massachusetts, Boston
EY Executive Support Coordinator United States, Massachusetts, Boston
As an Executive Support Coordinator (ESC), you’ll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
Your key responsibilities
- Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
- Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
- Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
- Develop and maintain relationships with internal personnel at all levels to complete support activities
- Manage and coordinate small projects and track progress
- Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
- Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
- Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
- Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
- Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
- Collaborate with the executive support team to facilitate smooth operations and effective communication
Skills and attributes for success:
- Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
- Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
- Proactively coach and share knowledge with colleagues
- Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
- Work independently with minimal supervision
To qualify for the role, you must have
- Ability to provide in-office support five days a week
- 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
- Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
- Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
- Proficiency in MS SharePoint
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Our expectation is this is 100% in office job.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
משרות נוספות שיכולות לעניין אותך
JPMorgan AI Operations Strategy Transformation Office United States, Massachusetts, Boston
The
AI in Operations program
As a Portfolio Manager within The AI in Operations Transformation Office, you will own the end to end process around the AI use cases to ensure appropriate scaling and collaboration of AI capabilities and prioritization of highest value opportunities across the Operations space. Your experience in program management and understanding of the AI space will enable you to manage this complex, firmwide process. Adept navigation through ambiguity, adaptation to change, and leveraging of advanced analytical reasoning and influencing skills are essential for driving mutually beneficial outcomes. Your exceptional communication abilities will foster productive relationships with stakeholders, cross-functional teams, and clients. Through your technical fluency and thought leadership, you will play a pivotal role in achieving business goals, shaping the firm's technology landscape, and moving work forward that has firmwide impact.
Job responsibilities:
- Own the AI in Operations portfolio management process end to end including the intake process, prioritization and workflow process, and metrics and reporting
- Advance and mature the portfolio management process including driving the future direction, strategy, design, governance, and deliverables for the process
- Manage reporting and communicate portfolio performance and accomplishments to senior-level stakeholders
- Manage AI in Operations portfolio operating model – responsible for documentation, implementation, change management and ongoing strategy and planning
- Track key performance indicators (KPIs) and objectives, key results (OKRs) and own all tracking and reporting on program performance and outcomes
- Proactively manage team to ensure the success of programs including clearing of team roadblocks and supporting key escalations & challenges
- Collaborate with cross-functional teams, including AI in Operations program teams, AI teams across the firm, and Operations teams across the firm. Communicate enhancements, risks, and issues to stakeholders and executive leadership. Build and maintain strong relationships with internal and external stakeholders
- Advise and influence senior leaders and business executives on key business decisions, prioritized AI capabilities, and major change initiatives
- Develop deep, trust-based advisor relationships with key client stakeholders in management and the Lines of Business (LoBs) to drive delivery and achieve organizational alignment and buy-in
- Build, lead, and mentor a high-performing team of program managers; ensure the team has the necessary resources, skills, and support to achieve their goals; promote the sharing of best practices and lessons learned across the team
Required qualifications, capabilities and skills:
- 8 years of industry experience working on program management & change management related activities within a large-scale organization with a focus on large-scale transformation initiatives; BA required
- High proficiency with Microsoft PowerPoint for executive level documents and Excel based model for program analytics
- Highly effective organizational and project management skills, strong attention-to-detail, independent, self-motivated with ability to manage multiple priorities in fast-paced environment
- Strong interpersonal skills, ability to build relationships and effectively partner with all levels of management across a diverse set of functions, locations and business
- Excellent oral and written executive-level communication and presentation skills
- Strategic thinking and problem-solving abilities, with proven ability to apply a range of analytical tools to develop solutions; working with ambiguity and laser focused on delivering results
- Strong leadership and team-building skills
Preferred qualifications, capabilities, and skills:
- Strategy or consulting experience is a plus
- A Master’s degree in Business Administration (MBA) can be advantageous
- Experience in Microsoft SharePoint and data visualization tools such as Alteryx or Tableau is a plus
- Strong understanding of AI/ML algorithms, frameworks, and applications and prior experience in AI/ML technology delivery is a plus
משרות נוספות שיכולות לעניין אותך
JPMorgan Associate II - Investment Middle Office Services Client Oper... United States, Massachusetts, Boston
As a Client Operations Associate within the Investment Middle Office team, your key responsibility will be to provide premier service delivery and ensure the accurate and timely delivery of the investment operations to our end clients. You will deal with all stages of the lifecycle for each product, from broker matching to management of the client’s custodial network, lifecycle events, ensuring timely settlement of trades and cash, management of claims and overdrafts, client/regulatory reporting and input into the production of our Investment Book of Record delivery (IBOR).
Job responsibilities
- Be a point of contact within the Global IBOR team for a client, or clients, and internal partners
- Build strong relationships in order to support key interactions and continued premier service delivery
- Own and/or oversee various components of the daily operational activities essential to the construction and delivery of middle office services
- Be a communication source for escalation of issues, service updates, and progress updates for the Client or across internal partners.
- Maintain robust standard operating policies (SOPs), procedures and guidelines to meet corporate risk and control standards and principles
- Participate and/or own key projects or tasks to ensure the continued IMOS global strategy is maintained as required, including new client onboarding.
- Build solid and interactive internal relationships with our global operations partners, client service and other products, including Front Office, Performance & Risk, and Compliance teams
- Work cross functionally with technology, service, product and other operations teams to manage the entire IBOR service delivery
- Own and oversee the IBOR, Reconciliations and transaction lifecycle management
- Work with management to achieve 100% timeliness and accuracy and seamless integration in a ‘follow the sun’ model
- Be able to work cross functionally with technology, service, product and other operations teams to manage the entire IBOR service delivery
Required qualifications, capabilities, and skills
- Bachelor degree or prior work experience
- Strong technical skills including accounting principles and theories
- Understanding of OTC instruments / Exchange Traded Derivatives / Fixed Income Securities / Equity products and other financial instruments
- Ability to be effective in a global operating environment and a matrix management organizations
- Ability to build and maintain effective working relationships with clients and counterparties
- Self-motivated with a flexible approach to working hours
Preferred qualifications, capabilities, and skills
- Quick learner both technical knowledge and systems
- Results orientated; ability to create and sustain a target driven environment
משרות נוספות שיכולות לעניין אותך
JPMorgan AI Operations Strategy Transformation Office United States, Massachusetts, Boston
The
AI in Operations program
As a Program Manager within the AI in Operations Transformation Office, you will lead complex projects and programs to drive the AI in Operations program towards its strategic goals and impact AI and Operations teams across the firm. Your experience in program management of leading program offices and broad understanding of the AI space will enable you to develop strategic plans and ensure the program meets internal and external requirements. Adept navigation through ambiguity, adaptation to change, and leveraging of advanced analytical reasoning and influencing skills are essential for driving mutually beneficial outcomes. Your exceptional communication abilities will foster productive relationships with stakeholders, cross-functional teams, and clients. Through your technical fluency and thought leadership, you will play a pivotal role in achieving business goals, shaping the firm's technology landscape, and moving work forward that has firmwide impact.
Job responsibilities:
- Support the AI in Operations program roadmap including partnering across AI in Operations teams to advance and mature the program’s direction, strategy design, and governance
- Own the creation and management of program governance including engagement with senior-level stakeholders to communicate firmwide accomplishments and drive decision making
- Maintain and monitor list of key program-level dependencies including across application groups and proactively track through to completion
- Own, prepare materials, and lead key stakeholder and senior leadership meetings and updates
- Own change management for key stakeholders including program updates and trainings for teams across the program
- Collaborate with cross-functional teams, including AI in Operations teams, AI teams across the firm, and Operations teams across the firm. Communicate program status, risks, and issues to stakeholders and executive leadership. Build and maintain strong relationships with internal and external stakeholders
- Advise and influence senior leaders and business executives on key business decisions required and major change initiatives
- Develop deep, trust-based advisor relationships with key client stakeholders in management and the Lines of Business (LoBs) to drive delivery and achieve organizational alignment and buy-in
- Own communications across the program including high level changes, performance highlights.
- Proactively manage team to ensure the success of programs including clearing of team roadblocks and supporting key escalations & challenges
- Build, lead, and mentor a high-performing team of program managers; ensure the team has the necessary resources, skills, and support to achieve their goals; promote the sharing of best practices and lessons learned across the team
Required qualifications, capabilities and skills:
- BA required + 5 years of industry experience working on program management & change management related activities within a large-scale organization with a focus on large-scale transformation initiatives
- Highly effective organizational and project management skills, strong attention-to-detail, independent, self-motivated with ability to manage multiple priorities in fast-paced environment
- Strong interpersonal skills, ability to build relationships and effectively partner with all levels of management across a diverse set of functions, locations and business; excellent oral and written executive-level communication and presentation skills
- High proficiency with Microsoft PowerPoint for executive level documents and Excel based model for program analytics
- Strategic thinking and problem-solving abilities, with proven ability to apply a range of analytical tools to develop solutions; demonstrated experience with consulting toolkit / broad range of analytical tools and problem-solving approaches
- Experience working with ambiguity and laser focused on delivering results; excellent analytical and decision-making skills. Ability to distill large sets of data to derive the meta message for executive management
- Strong leadership and team-building skills
Preferred qualifications, capabilities, and skills:
- Strategy or consulting experience is a plus
- Experience in financial services industry
- Experience in Microsoft SharePoint and data visualization tools such as Alteryx or Tableau is a plus
- Graduate degree in Economics, Finance, Math, Engineering, or a related field; Master’s degree in Business Administration (MBA) can be advantageous
משרות נוספות שיכולות לעניין אותך
JPMorgan Associate II - Investment Middle Office Services Client Oper... United States, Massachusetts, Boston
As an Associate II in Investment Middle Office Services - Client Operations, your key responsibility will be to provide premier service delivery and ensure the accurate and timely delivery of the investment operations to our end clients. You will deal with all stages of the lifecycle for each product, from broker matching to management of the client’s custodial network, lifecycle events, ensuring timely settlement of trades and cash, management of claims and overdrafts, client/regulatory reporting and input into the production of our Investment Book of Record delivery (IBOR).
Job Responsibilities
- Be a point of contact within the Global/Regional IMOS team for a client, or clients, and internal partners to build strong relationships in order to support key interactions and continued premier service delivery
- Take ownership and/or oversight of the various components of the daily operational activities essential to the construction and delivery of middle office services
- Be a communication source for escalation of issues, service updates, and progress updates for the Client or across internal partners.
- Seek opportunities and take ownership of initiatives to improve service levels and improved efficiency for J.P. Morgan and the Client
- Build solid and interactive internal relationships with our global operations partners, client service and other products, including Front Office, Performance & Risk, and Compliance teams
- Have the ability to work cross functionally with technology, service, product and other operations teams to manage the entire IBOR service delivery
- Provide oversight and ownership of the IBOR, Reconciliations and transaction lifecycle management
Required Qualifications, Capabilities and Skills
- Excellent client facing skills & communication style, comfortable dealing with key clients
- Understanding of investment Operations, Trade Services, IBOR, Recon.
- Attested track record of successfully working to deadlines, with accountability and responsibility for independent workload
- Excellent problem solving skills to identify, understand and address operational and technical issues
- Strong communication skills, both written and verbal, including the ability to develop relationships across the various stakeholders including senior business executives
- Ability to be flexible, follow and meet tight deadlines, organize and prioritize work and meet the clients expectations
- Self-starter with ability to learn quickly
משרות נוספות שיכולות לעניין אותך
EY Executive Administrative Coordinator Office United States, Massachusetts, Boston
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
Your key responsibilities
- Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
- Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
- Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
- Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
- Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
- Protect confidential/proprietary information and manage data and records securely
- Demonstrate high level firm/service line knowledge of QRM policies
- Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
- Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
- Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
- Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
- Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
Skills and attributes for success
- Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
- Independent decision maker exercising discretion/judgment
- Assimilate unfamiliar issues rapidly
- Proactively escalate identified or potential issues
- Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
- Navigate organizational structures, changing environments and sensitive relationships
- Prioritize and perform multiple tasks simultaneously
- Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
- Work independently
To qualify for the role, you must have
- BA/BS degree or relevant experience
- 8-10 plus years of experience
- Typically, no less than 5 - 7 years relevant experience
- Flexible for overtime as required. Vacation dependent on business needs and cycles.
- Work primarily onsite in the EY office, client or meeting site as determined.
- Must be flexible to travel
Ideally, you’ll also have
- 5+ yrs. exp supporting senior leadership level executives in large organization or firm
- Project coordination experience
- Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
משרות נוספות שיכולות לעניין אותך
As an Executive Support Coordinator (ESC), you’ll provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance. May also assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves. May also assist and coordinate local office events. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment. You’ll be a key member of a team using your experience, skills and knowledge of organizational policies, procedures and practices to help achieve the goals of the business. You’ll present information to inform recommendations on business processes and be part of a high performing, diverse and inclusive team sharing best practices.
Your key responsibilities
- Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process and in collaboration with CBRE as necessary
- Coordinate with Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery
- Prepare and organize materials for onsite meetings, presentations, and reports, ensuring all necessary documentation is readily available
- Develop and maintain relationships with internal personnel at all levels to complete support activities
- Manage and coordinate small projects and track progress
- Leverage strong working knowledge of applicable firm and service line quality, risk and confidentiality policies and guidelines in daily business operations
- Apply and share knowledge obtained on firm technology, work processes, resources, structure and business of the firm/service line/functional group
- Use firm knowledge, tools and network of resources to execute on deliverables and solve problems that arise to meet customers’ expectations
- Maintain documents on appropriate file servers and repositories, aid in the adherence to and reinforcement of record retention policies
- Act as a backup for other executive assistants during absences or peak workloads, ensuring continuity of support for executives which may include booking travel arrangements, processing and tracking business expenses in compliance with firm policy
- Collaborate with the executive support team to facilitate smooth operations and effective communication
Skills and attributes for success:
- Highly skilled attention to detail and self-assurance of quality of work performed or reviewed
- Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs and independently leverage alternative resources to achieve optimal operational excellence
- Proactively coach and share knowledge with colleagues
- Gain knowledge and develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software and organizational policies and procedures
- Work independently with minimal supervision
To qualify for the role, you must have
- Ability to provide in-office support five days a week
- 4+ years of relevant business experience or combined no less than 2 years relevant experience and associates or higher degree
- Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
- Proficiency in automated calendar management tools (e.g. Outlook) and various IOS and Android mobile devices
- Proficiency in MS SharePoint
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $46,900 to $98,000. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $56,300 to $111,400. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Our expectation is this is 100% in office job.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
משרות נוספות שיכולות לעניין אותך
