דרושים Sts Supplier Onboarding Administration Specialist Vietnamese Speaker ב-Msd ב-Malaysia, Petaling Jaya

Job Description

Position Overview

The Vendor Master Data Initial Review Associate Specialist is accountable for overseeing the qualification, data analysis, data accuracy, and change control of Master Data. Working independently, this role demonstrates expertise in SAP knowledge, business processes, and Global Work Instruction to validate and verify master data. Additionally, the Associate Specialist collaborates with other processes to ensure seamless integration and effective resolution of vendor master data issues. They actively communicate and interact with Operational and Information Stewards to ensure the data is suitable for its intended purpose and to address any concerns or challenges related to master data. The Associate Specialist is also responsible for the qualification and classification of data, ensuring that all information is accurate and complete. Their role is vital in maintaining the integrity and quality of vendor master data in the VMD systems.

Position Responsibilities

Primary responsibilities for this position include, but are not limited to, the following:

• Perform the first review and enhancement of received data creations and changes to company’s vendor master data records by ensuring accuracy, completion and adherence to procedure.
• Ensure vendor master data integrity in key systems and maintain the processes to support the data quality.
• Develop and maintain a comprehensive understanding of all Vendor Master Data and process-related policies and procedures to effectively interface with internal and external clients and to proactively comply with audit requirements.
• Review and analyze system and data governance reports to ensure high-quality data.
• Support departmental reports and metrics generation.
• Support other team members by providing cover when required.
• Ensure compliance with data privacy.
• Identify areas for data quality improvements, resolve data quality problems by providing support through the appropriate choice of error detection and data cleansing and correction, process control and improvement, or process design strategies collaborating with subject matter experts (SMEs) and data stewards to meet customer requirements while adhering to published data standards.
• Resolve global transactional issues and deviations as needed and address process performance Anomalies.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Ensure compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity.

Education & Experience

• Bachelor’s Degree in Business, Accounting or Finance or related fields preferred
• Solid English oral and written communication and interpersonal skills
• Teamwork and collaborative focus, customer service oriented.
• Ability to function in a high-volume setting with tight deadlines.
• Attention to details and accuracy focus.
• Good analytical and problem-solving skills.

Required Attributes

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Good communication skills and ability to manage stakeholders’ requests in an efficient and assertive manner.
• Positive, engaging disposition with high personal integrity, credibility, and energy.
• Business level ofSpanish / Portuguese / Japanese / Arabic / Frenchlanguage (both written and spoken) Preferred.
• Strong communication and interpersonal skill that are effective with various cultures.
• SAP Experience .
• Intermediate to Advanced PC skills (MS Excel, Word, PowerPoint)
• Possess a high degree of integrity and personal ethics in implementing corporate policies and procedures.
• Strong customer service and collaboration mind-set
• Willingness to attend or conduct remote meetings during off hours (<5% of the time)

Current Contingent Workers apply

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.

Job Description

Position Responsibilities

• Supplier Onboarding Management and Fraud Prevention (up to 80%) :
  • Serve as the single point of contact for supplier onboarding for all stakeholders, both internal and external (suppliers).
  • Be accountable for the full end-to-end supplier onboarding process for assigned cases, ensuring governance management and support for existing supplier data changes.
  • Proactive follow-up (phone & email) with the suppliers who have not finalized their registration
  • Serve as an important front-end gatekeeper to prevent fraud cases for the organization
• Process Execution and Compliance :
  • Execute the onboarding process according to the standard support model and established tools.
  • Ensure the application of adequate internal controls as needed.
  • Follow, execute & safeguard the fraud prevention process strictly
• Issue Resolution and Escalation Management :
  • Proactively evaluate cases, identify issues, and bring solutions to minimize escalations with suppliers and procurement.
  • Handle escalations and resolve complex cases effectively.
  • Ensure proper defect resolution by analyzing data and specific cases, conducting root cause analysis, and implementing corrective actions.
• Training and Knowledge Management :
  • Participate training for new joiners and provide ongoing knowledge refreshers for the team.
• Collaboration and Communication :
  • Cooperate closely with IT, Procurement, Finance and VMD teams regarding system issues and process improvements.
  • Represent the SOA team in client visits/calls and cross-functional communications.
  • Conduct regular phone calls with vendors to foster strong partnerships, streamline operations, and proactively prevent potential fraud events.
• Senior Specialist specific tasks
  • Coordinate supplier’s and tickets assignment in the team and ensure timely follow-up
  • Audit SOA operational work to ensure compliance with SOP and SLA
  • Handle escalations and complex cases resolution
  • Facilitate new joiners’ trainings and team knowledge re-freshers
  • Cooperate closely with IT, Procurement and VMD teams in terms of system issues and other process defects and improvements
  • Represent the team for client visits/calls, cross-functional communication and SOA global communication
  • Support process improvements, automation and other GPO projects
  • Develop specific documentation and reference materials for SOA process
  • Analyze data feeds and reports which are critical to daily operations, weekly and monthly data analysis of team performance
  • Back-up activities for people management
  • Be responsible for people management activities for any direct reports

Current Contingent Workers apply

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.

Job Description

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

• Data Management and Reporting:
  • Perform data reconciliation between data source (Comet, Veeva) & reporting tool (Medispend) to ensure completeness & accuracy data for transparency reporting purpose.
  • Perform data correction noted from reconciliation & review performed by data stewards.
  • Prepare and submit accurate reports in compliance with local transparency regulations.
• Communication and Training:
  • Communicate data validation output and compliance requirements to relevant business units and stakeholders.
  • Provide training and support to data stewards on transparency reporting processes and requirements.
  • Updates on upcoming & new enhancement in reporting tool.
• Process Improvement:
  • Assist in the development and continuous improvement of Standard Operating Procedures (SOPs) related to transparency reporting.
  • Identify opportunities for process enhancements and lead initiatives to improve efficiency.
• Stakeholder Engagement:
  • Work closely with business units, finance, and compliance teams to ensure alignment on transparency reporting practices.
  • Handle inquiries related to transparency reporting and provide guidance as needed.
• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

Qualifications

Education:

• Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in accounting or accounts payable or finance or business administration
• Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
• Language requirements: Able to speak, read & write in
  • English and Japanese
• Effective communication (internal & externally) skills both written and spoken in English and Japanese.
• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path
• Strongly detail oriented and process improvement orientation
• Basic understanding and practical knowledge of processes in finance
• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Strong communication, interpersonal, and organization skills required
• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

Preferred:

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.
• Experience working in a Big 4 or similar audit environment
• Ability to navigate through change or uncertainty
• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
• Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.
• Experience in a global environment setup

Current Contingent Workers apply

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.

THE OPPORTUNITY

• Exciting global opportunity supporting Thailand market to perform Accounts Payable support!
• Based in Malaysia, named one of the Best Companies to Work for in 2020 by HR Asia
• Join the premier biopharmaceutical company that has been in the business for more than 25 years and in AP for over 60 years.

WHAT YOU WILL DO

You are responsible for the execution and delivery of the customer service for all applicable markets in the AP. Scope of position includes handling and resolving internal and external stakeholder requests pertaining to procurement process, invoice process, and employee expense management.

• Perform a variety of responsibilities within the Accounts Payable department
• Resolve customer queries in the areas of procurement, accounts payable and employee expense management inquiries
• Through daily problem resolution, identify and propose process improvement
• Assist in communications with internal business customers
• Collaborate with various company organizations to resolve process and/or technical issues across multiple ERP systems
• Properly and effectively escalate issues that cannot be resolved real time
• Ensure compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity
• Collaborate with various personnel to resolve reconciliation issues within system and/or vendor relationships
• Effectively manage and prioritize workload efficiently and accurately while maintaining a positive customer service culture

WHAT YOU MUST HAVE

• Bachelor’s Degree in Business Administration, Accounting or Finance
• Minimum of 4 years of experience in a finance or accounting department of a multinational company preferred
• Fresh graduates are encouraged to apply
• English and Thai language skills are required as the role will support the relevant country
• Experience working with Case/Ticket Management Software, specifically BMC Remedy. Experience using SAP desired
• Experience working in an organization providing services across multiple markets or geographies

Our Support Functions deliver services and makes recommendations about ways to enhance our workplace and the experience of working at our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

WHAT WE LOOK FOR

This posting has been created to pipeline talent for prospective roles that we anticipate will be needed soon in our organization. By applying to this Pipeline Advertisement you will be submitting your interest to be contacted for roles similar to what is described in the Pipeline Advertisement.

Search Firm Representatives Please Read Carefully:

Senior E&I Technician (WDA)

• Based in Singapore, the regional hub for Asia Pacific (AP) and top-ranked biopharmaceutical company on the Straits Times and Statista’s list of Best Employers in Singapore for two consecutive years (2020, 2021).

• Join the premier biopharmaceutical company that has been in Singapore for more than 25 years and in AP for over 60 years.

WHAT YOU WILL DO

Responsibilities include, but are not limited to:

• Provides support to complete work activities timely, efficiently, and satisfactorily.

• Apply Safety requirements in all aspect of day to day work.

• Follow up and continue with the previous shift or day incomplete work.

• Provides simple troubleshooting and diagnostic of equipment failure to determine the root cause and perform immediate corrective actions. Use Root cause analysis method for difficult or complex problem.

• Standby for any emergency repair after office hours / weekends and public holidays.

• Provide regular communication to stakeholders like operations and maintenance teams about equipment status.

• Maintain utility equipment like Chiller, Cooling tower, cold rooms, air compressors efficiently and reliably and to support production activities.

• Knowledge in instruments like temperature, Humidity sensors calibration.

• Maintain facilities in upright condition.

• Provide response to Alarms from utility equipment timely.

• Any other duties as and when assigned by the Supervisor / Manager

WHAT YOU MUST HAVE

To be successful in this role, you will have:

• NTC / ITC / Diploma in Electrical Engineering or Mechanical Engineering or Instrument & Control engineering or its equivalent

• 3 - 5 years of working experience in Utilities and Facilities or electrical/instrumentation field in the Petrochemical or Chemical or Oil & Gas or other related industries

• Simple report writing skills

Preferred qualifications:

• EMA electrician’s license will be an advantage.

• Knowledge of cGMP and good documentation practice will be an advantage.

This posting has been created to pipeline talent for prospective roles that we anticipate will be needed soon in our organization. By applying to this Pipeline Advertisement you will be submitting your interest to be contacted for roles similar to what is described in the Pipeline Advertisement.

THE OPPORTUNITY

• Exciting global opportunity supporting Vietnam market to perform Accounts Payable support!
• Based in Malaysia, named one of the Best Companies to Work for in 2020 by HR Asia
• Join the premier biopharmaceutical company that has been in the business for more than 25 years and in AP for over 60 years.

WHAT YOU WILL DO

You are responsible for the execution and delivery of the customer service for all applicable markets in the AP. Scope of position includes handling and resolving internal and external stakeholder requests pertaining to procurement process, invoice process, and employee expense management.

• Perform a variety of responsibilities within the Accounts Payable department
• Resolve customer queries in the areas of procurement, accounts payable and employee expense management inquiries
• Through daily problem resolution, identify and propose process improvement
• Assist in communications with internal business customers
• Collaborate with various company organizations to resolve process and/or technical issues across multiple ERP systems
• Properly and effectively escalate issues that cannot be resolved real time
• Ensure compliance with company policies and procedures and supports company mission, values and standards of ethics and integrity
• Collaborate with various personnel to resolve reconciliation issues within system and/or vendor relationships
• Effectively manage and prioritize workload efficiently and accurately while maintaining a positive customer service culture

WHAT YOU MUST HAVE

• Bachelor’s Degree in Business Administration, Accounting or Finance
• Minimum of 4 years of experience in a finance or accounting department of a multinational company preferred
• Fresh graduates are encouraged to apply
• English and Vietnamese language skills are required as the role will support the relevant country
• Experience working with Case/Ticket Management Software, specifically BMC Remedy. Experience using SAP desired
• Experience working in an organization providing services across multiple markets or geographies

Our Support Functions deliver services and makes recommendations about ways to enhance our workplace and the experience of working at our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

WHAT WE LOOK FOR

This posting has been created to pipeline talent for prospective roles that we anticipate will be needed soon in our organization. By applying to this Pipeline Advertisement you will be submitting your interest to be contacted for roles similar to what is described in the Pipeline Advertisement.

Search Firm Representatives Please Read Carefully:

Job Description

Position Responsibilities

Primary responsibilities for this position include, but are not limited to, the following:

• Supplier Onboarding Management and Fraud Prevention :
  • Serve as the single point of contact for supplier onboarding for all stakeholders, both internal and external (suppliers).
  • Be accountable for the full end-to-end supplier onboarding process for assigned cases, ensuring governance management and support for existing supplier data changes.
  • Proactive follow-up (phone & email) with the suppliers who have not finalized their registration
  • Serve as an important front-end gatekeeper to prevent fraud cases for the organization
• Process Execution and Compliance :
  • Execute the onboarding process according to the standard support model and established tools.
  • Ensure the application of adequate internal controls as needed.
  • Follow, execute & safeguard the fraud prevention process strictly
• Issue Resolution and Escalation Management :
  • Proactively evaluate cases, identify issues, and bring solutions to minimize escalations with suppliers and procurement.
  • Handle escalations and resolve complex cases effectively.
  • Ensure proper defect resolution by analyzing data and specific cases, conducting root cause analysis, and implementing corrective actions.
• Training and Knowledge Management :
  • Participate training for new joiners and provide ongoing knowledge refreshers for the team.
• Collaboration and Communication :
  • Cooperate closely with IT, Procurement, Finance and VMD teams regarding system issues and process improvements.
  • Represent the SOA team in client visits/calls and cross-functional communications.
  • Conduct regular phone calls with vendors to foster strong partnerships, streamline operations, and proactively prevent potential fraud events.

Education & Experience

• Bachelor’s Degree in Business, Accounting, or Finance
• Minimum of 3 years of experience in a finance or accounting department of a multinational company preferred and 2 years in current position
• Minimum of 2 years of relevant work experience with a demonstrated record of customer focus and project delivery
• Business process knowledge, together with demonstrated skills in project implementation is a plus.

• Apex Supplier Portal experience is a plus
• Business level of English & Vietnameselanguage(both written and spoken)

Technical/Soft Skills Requirements

• SAP Experience Required
• Intermediate to Advanced PC skills (MS Excel, Word, PowerPoint) required
• Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness
• Ability to implement support around a long-term vision and milestones needed to drive the realization of that vision
• Positive, engaging disposition with high personal integrity, credibility, and energy.
• Good communication skills and ability to manage stakeholders’ requests in an efficient and assertive manner
• Advanced problem-solving and analytical skills with a proactive management style to implement new processes
• Results-oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication. Process improvement orientation, innovation and change agent. Migration experience
• Project Management skills desired
• Strong ability to coordinate and manage multiple projects
• Willingness to travel for meetings and projects (<10% of the time)

Current Contingent Workers apply

*A job posting is effective until 11:59:59PM on the dayBEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the dayBEFOREthe job posting end date.