דרושים Project Management Office Logistics - Strategic ב-Hp ב-Mexico, Tlaquepaque

Order Resolution and Maintenance:

Perform order modifications such as changes, cancellations, and cleaning, ensuring accuracy and compliance with established guidelines.

Manage the upload and validation of invoices, addressing discrepancies to ensure seamless processing.

Maintain detailed and accurate records of all order-related transactions for reporting and audit purposes.

Policy and Compliance Adherence:

Ensure compliance with organizational policies, operational standards, and regulatory requirements.

Participate in training sessions to stay informed about updates to policies, systems, and tools.

• First level university degree or equivalent experience.
• Typically, 0-2 years of related experience (e.g., supply chain, customer service, procurement, financial management).

• Good communication skills with ability to convey low to medium impact messages clearly (verbal, written and presentation) to internal and external peers. Mastery in English and local language as well as other languages as required.
• Basic problem-solving and analytical skills.
• Basic knowledge of the end-to-end process of sales operations.
• Basic knowledge of local legal compliance issues.
• Ability to structure and apply basic organizational skills to manage daily operational issues.

This job description outlines the general nature and scope of work performed in this role. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. Management may assign additional tasks or modify responsibilities as needed.

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Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

Responsibilities:

• Manage complex logistics projects from planning through execution. Able to identify and drive business results via success criteria metrics throughout the different phases of project management.
• Lead cross functional regional project teams (logistics operation, procurement, customs, process engineering, SC, IT, and logistics service providers).
• Able to interact with external 3rd party logistics service providers aligning expectations, needs and plans to enable digital connectivity for logistics services (transportation, warehousing, etc.)
• Independently develops solutions for a project, including managing complex issues, by applying in-depth supply chain & logistics knowledge.
• Interprets data received from more junior individual contributors and develops recommendations that optimize performance, create new processes and execution strategies to meet supply chain business objectives.
• Timely and clear communication of project scope, goals, status, challenges and risks to stakeholders and Sponsors with right level of detail and information.
• Applies strong project governance and communication methodologies for stakeholders and steering board members decision making.
• Consults with business leaders on a wide range of supply chain issues.
• Frequently interact with Managers, Directors and VPs.

Education and Experience Required:

• First level university degree or equivalent experience; advanced university degree preferred.
• Formal education on Supply chain, logistics, warehouse management processes, systems and tools (WMS, TMS, TPO; EDI signals)
• Typically, 6-10 years of experience in supply chain or logistics function including demonstrated project management experience
• Project management degree or certification preferred.
• Formal Project management experience required minimum 2 years.

Knowledge and Skills:

• Advanced project management skills, including project structuring and managing multiple work streams independently.
• Excellent leadership skills, conflict resolution and ability to collaborate across organizational boundaries.
• Advanced analytical and problem-solving skills.
• Excellent written, verbal communication and presentation skills; mastery in English and local language.
• Strong supply chain business acumen and technical knowledge across multiple business units, with an understanding of emerging trends.
• Ability to independently construct and present deliverables, recommendations, and communications strategies.
• Strong knowledge on Transportation, warehousing and Logistics processes and systems in the digital world.
• Strong knowledge of Excel, PowerPoint, and Project Management tools.
• Ability to resolve conflicts in a constructive way.
• Knowledge of EDI signals and connectivity
• Knowledge of S4 system

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Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

Job specifics/responsibilities:

The responsibilities of the bid manager fall into 6 main categories:

Project management

• Create and maintain project plan for the deal: tasks, timelines, responsible, milestones.
• Create and maintain deal action log
• Create and maintain pursuit team map and calendar
• Request the needed resources to help with the bid response preparation and coordinate their work.

Proposal management

• Create proposal structure
• Review and assign owners to all bid documentation and proposal sections
• Contribute with content
• Review and proofread all documents before submitting to the client
• Follow proposal management internal best practices
• Graphics coordination

Communications management

• Setup regular deal meetings and take minutes.
• Coordinate the communication process flow with extended team members and regional participants.
• Prepare recurring management updates.

Coordination of internal deal approval process

• Request the needed human resources for the deal.
• Coordinate the team’s deliverables.
• Coordinate the meeting date and participants with the responsible department.

Document management

• Setup and manage the deal Teams site.
• Ensure that all deal documents are stored in the shared space and all team. members are duly notified of any changes or updates.

Handover

• Setup and manage the software used for handover. Manage workflow.
• Prepare a plan for all the activities that need to happen and the documents to be completed and uploaded.
• Schedule the handover meetings.
• Ensure handover is completed and signed off.

Other responsibilities include sharing best practices and knowledge in a specific area of expertise for the benefit of the team and EMEA pursuit community.

Key deliverables/accountabilities:

• Request the needed resources – core and subject matter experts, and supervise their work on the bid for the entire pursuit duration.
• Prepare and maintain all planning documents: project plan, response plan, action log, milestones calendar, team calendar.
• Create the response structure, prepare content as needed, and coordinate the process of collating content and producing a finished product.
• Maintain clear and active communication with all bid stakeholders – core team, regional teams, management.
• Organize meetings and take meeting minutes after each meeting, document decisions and action items.
• Store all project related documentation in a shared space.
• Manage the internal governance process and make sure the bid is approved before submitted to the customer.
• Manage the handover process and make sure the bid is properly documented and handed over to the transition and transformation teams. Own all handover system related tasks – setup and maintenance, until handover is completed.
• Manage non-client related internal strategic projects as needed.

Working relationships:

Rarely with clients in pursuit phase.

Education (degree) and professional experience required:

• Bachelor/Master in Business / Economics / Technical or other relevant subjects
• Experience in virtual team environment
• 3-5 years’ experience in managing projects; even better if the projects were bids / proposals.
• Experience in working as part of a multi-national / cultural team.
• Commercial understanding of services projects

Other requirements:

• Fluent English, other European languages would be an asset.

Personal skills and qualities:

• Positive can-do attitude
• Customer centric approach
• Growth mindset
• Out of the box thinking – able to find solutions.
• Excellent teamwork skills
• Able to apply tools and technology to produce results.
• Able to understand global business processes and identify impact of change

• Strong sense of ownership and initiative
• Proactive and follow-through attitude.
• Ability to work with different personalities and management styles.
• Excellent communication skills: ability to express thoughts clearly in person, on the phone, and in writing.
• Ability to prioritize workload with discretion and minimal direct (and remote) supervision
• Ability to work under tight timescales when required
• Quick learner
• Good negotiator

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Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.