דרושים Executive Assistant ב-Ey ב-Canada, Montreal

Responsibilities include:

• Assist legal teams with document preparation, including drafting, editing, and reviewing legal documents such as contracts, pleadings, and correspondence.
• Conduct legal research and gather information relevant to ongoing cases and transactions.
• Maintain organized filing systems for both electronic and hard copy documents, ensuring easy retrieval of information.
• Manage communications and interactions with clients, external parties, and other stakeholders, ensuring professionalism and confidentiality.
• Support the legal team's compliance efforts by ensuring adherence to relevant regulations and protocols.
• Prepare for meetings, hearings, and trials by organizing necessary documentation and materials.
• Track deadlines and manage schedules to ensure timely responses to legal matters and client requests.
• Collaborate with various EY departments as needed to provide a multidisciplinary approach to legal solutions.
• Participate in continuous improvement initiatives to enhance service delivery and operational efficiency.

Skills and attributes for success

• Bachelor’s degree in law, Business Administration, or a related field preferred.
• 2- 3 years as a legal assistant or in a related legal support role.
• Strong understanding of legal terminology, concepts, and administrative procedures.
• Excellent communication skills, both written and verbal, with the ability to convey information clearly and effectively.
• Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite and experience with legal management software is desirable.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.

What we offer

When you thrive, we thrive. The EY benefits package goes above and beyond, focusing on your physical, emotional, financial and social well-being:

• $5,000 per year for mental health support benefits
• Wellbeing benefit of $1,200/year

Discover how, when and where you can work at

Your key responsibilities

Document management- Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Proven ability to prioritize and meet multiple and/or unexpected deadlines
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Ability to multi-task and learn quickly, while being adaptable to change
• Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development

What we look for

• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communications skills
• This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.

- Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Proven ability to prioritize and meet multiple and/or unexpected deadlines
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Ability to multi-task and learn quickly, while being adaptable to change
• Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development

To qualify for the role, you must have

• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communications skills
• This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

• Engagement maintenance -Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
• Document management -Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
• Meetings & events -Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars

Teaming

• Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Skills and attributes for success

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Proven ability to prioritize and meet multiple and/or unexpected deadlines
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Ability to multi-task and learn quickly, while being adaptable to change
• Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development

To qualify for the role, you must have

• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
• Excellent customer service and proven team player with strong written and oral communications skills
• This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you to decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Customer support:

• Engagement support: In-depth knowledge to support the client engagement management process, including tracking and reporting time and expenses as needed
• Financial management support: Pivotal role with the engagement teams to provide reports and manage the billing process
• Document preparation & management: Use EY branding standards to create and format documents/presentations
• Travel arrangements: Provide travel options, book air and ground travel using our online system, as well as associated logistics
• Meeting & event coordination including technology and catering where required

Overtime required as needed.

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success
• Ability to effectively meet customer needs, taking responsibility for customer satisfaction
• Ability to maintain effectiveness and professionalism when experiencing change in work tasks and/or the work environment
• Ability to work in a fast-paced, team environment and under pressure of deadlines
• Excellent written and verbal communication skills
• Effective time management and organizational skills
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
• Embraces change and has experience with process redesign
• Motivated and driven to continuously improve by learning new skills

To qualify for the role, you must have

• Post secondary education and/or equivalent relevant experience
• Proficiency in Word, Excel and PowerPoint, with proven ability to learn customized software/tools
• This role involves interaction with clients operating nationally and globally where fluency in French and English is required. Bilingualism in both French and English is therefore a requirement of this role. While based in Montreal, this position will interact with external and internal stakeholders both within and outside of Canada. French and English bilingualism is therefore a requirement.

Ideally, you’ll also have

• General understanding of financial principles as they relate to the billing of chargeable time
• Professional services firm experience

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.