Senior Administrative Assistant jobs in United States, California, Irvine

About the role:

Responsible for providing technical acumen and leadership to the Irvine, CA Sacral Neuromodulation manufacturing site with a significant focus on production / operations quality. This will include support for in-process inspection, final inspection, final product release activities, and will lead investigation and resolution of nonconformances. This role will also support post-acquisition quality systems integration activities as well as product transfer projects.

Your responsibilities will include:

• Developing and implementing quality inspection procedures including sampling plans, for production level components, sub-assemblies and finished goods. May also be responsible for the development and implementation of inspection methodologies, fixtures, measurement systems and calibration of such.
• Providing input regarding appropriate statistical methods, test methodologies, test facilities and equipment. Coordination of testing and management of resulting documentation and records. This can include process validation, equipment installation/operational qualification, test method validation, etc.
• Conducting product and process nonconformance investigations and may include NCEP & CAPA ownership.
• Mentoring junior engineers and investigators by providing technical guidance in identifying and resolving quality issues using engineering essentials and other related problem-solving tools and techniques.
• Ensures compliance with company quality policies and practices by participating in product and material reviews, assist in resolving problems related to the Manufacture, test, validation, and documentation.
• Fostering a diverse and inclusive workplace that enables all participants to contribute to their full potential in pursuit of organizational objectives.
• Demonstrating a primary commitment to patient safety and product quality by maintaining compliance to the Quality Policy and all other documented quality processes and procedures.

Required qualifications:

• Bachelor’s degree in Engineering or other related scientific discipline
• Minimum of 3 years of related experience
• Knowledgeable in Quality System Regulations, Medical Device Regulation, and ISO13485 Quality Standards.

Preferred qualifications:

• Experience in Medical Device industry
• Demonstrated effective change leadership and results-oriented focus
• Demonstrated problem-solving & data analysis capabilities
• Proficient with Microsoft Office tools including Word, Excel, PowerPoint, and Outlook.
• Strong business acumen and communication skills, with the ability to quickly establish impact and consequences
• Ability to collaborate and influence across multiple, cross-functional teams
• Strong ability to successfully multi-task and adaptability
• Demonstrated experience managing and leading multiple projects covering diverse engineering (i.e. Software, Hardware, Labeling) disciplines and functions.
• Knowledge of analytical techniques, problem solving, continuous improvement programs, and statistical analysis
• Self-starter with the ability to identify improvement opportunities.
• Comfort speaking to groups of individuals including divisional senior leaders. Presentation skills that comfortably and concisely translate performance and issues to peer and senior management audiences.

Maximum Salary: $ 164500

Compensation fornon-exempt (hourly), non-sales rolesmay also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements).

Compensation forexempt, non-sales rolesmay also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements).

For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company’s policies or protocols change with regard to COVID-19 vaccination.

Among other requirements, Boston Scientific maintains specific prohibited substance test requirements for safety-sensitive positions. This role is deemed safety-sensitive and, as such, candidates will be subject to a prohibited substance test as a requirement. The goal of the prohibited substance testing is to increase workplace safety in compliance with the applicable law.

Job Title: Accounting Controller (Global Entities)

Accounting Controllers are an integral part of the Global Entities Accounting Team, reporting to the CRM. They provide support in managing all statutory and regulatory accounting requirements for the operations of the global entities in their area of responsibility.

Essential Functions of the Job:

• Accounting Controllers (Global Entities) provide financial input to EY’s Leaders
• Should have excellent knowledge of the key controlling processes including audit support, accounting, corporate finance, tracking budget and expenses and analysing data
• Produce and analyse financial statements, including commentary suitable for use at board level
• Produce and communicate concise and clear financial information for use in decision making
• Review, understand and explain variances in management packs
• Own and proactively manage the balance sheet working across the team to make sure the balance sheet is accurate
• Work with the General Ledger team to ensure correct processing of transactions and deliver accurate and timely month end / year end accounting closes
• Perform critical account reconciliations, generate financial statement for management and statutory purposes
• Work across the team to ensure that group transactions are reflected accurately in each entity’s financials
• Work across multiple functions and geographies to ensure compliance with relevant tax and regulatory requirements
• Primary contact for the external audit team to ensure that audit queries are dealt with appropriately
• Regularly assess the financial controls in the processes & suggest best practices to design stronger controls where necessary.
• Ensure that financial transactions are booked in compliance with EYs accounting policies
• Support on Partner related matters
• Support ad-hoc projects

Analytical/Decision Making Responsibilities:

• Production of key management information and analysis to be used by leadership in the decision-making
• Process
• Forecast and track deviation to expected results. Explain variances.
• Guide others on priorities and ensure that team goals are met

Knowledge and Skills Requirements:

• Knowledge of Controllership processes, developing standards, audit, accounting, corporate finance, developing budgets, tracking budget expenses, analyzing information, performance management
• High proficiency in managing full local statutory compliance process for selected country / region
• Prior hands-on experience with consolidations inside a complex legal entity structure with foreign subsidiaries
• Excellent accounting software user and administration skills
• Strong appreciation for the importance of ensuring accuracy in all levels of financial reporting
• Able to work in a self-sufficient manner, operating across multiple priorities to defined timelines
• Ability to team effectively with people at all levels of the organisation to deliver consistently high-quality work
• Demonstrates the ability to challenge assumptions and decisions in an appropriate manner
• Highly motivated professional with a strong personal and professional ethic, integrity and commitment to excellence
• Must be an analytical thinker, comfortable taking initiative in situations where thought leadership is either absent or unclear
• Open minded and culturally sensitive; well-structured and self-driven work approach; innovation driven

Understanding of the business:

• Understands NextWave strategy and applies constantly to analyse and advise on financial performance
• Knowledgeable of EY capabilities and services

Supervision Responsibilities:

• Provide leadership across the team to ensure key deliverables are met on time and to the required quality
• Will provide direction and counselling to junior team members helping them develop the skills and knowledge required for both delivery of the team’s objectives and their own career enhancement

Job Requirements:

Graduate and/or professional certification in a business-related subject matter (i.e. Accounting, Finance) is required to perform this position.

Experience:

• 7-10 years of professional experience in Finance, Accounting or Controlling
• Experience in or knowledge of accounting within a professional services environment, including compliance
• and reporting
• Strong experience with creating and analyzing financial statements
• Strong experience with general ledger functions and the month-end/year end close process

Certification Requirements:

• CA/ CPA or other professional certification is helpful.

Due to the nature of the global team, the role requires effective remote working and flexibility to support clients spread across the globe. Must be able to support the applicable time zone, though not necessarily be based in the same time zone.

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.