Executive Administrative Assistant jobs at Jpmorgan in China, Shanghai

Job Summary:

As a Technology Head, you will lead strategic initiatives to support the China Securities entity, aligning technology with global standards and enhancing onshore operations.

Job Responsibilities:

• Business Engagement: Build strong relationships with the business and corporate functions, understand commercial goals and risk control requirements, and design technology solutions fit China’s securities markets and regulatory environment.
• Strategy: Collaborate on and influence strategic programs to align with business goals and global technology guidelines. Reinforce stability, resiliency, and controls standard of the firm.
• Leadership Manage the operations of the onshore tech team. Oversee large-scale technology programs. Communicate effectively across all levels. Accountable for key decisions and issue escalation. Drive team’s continuous improvement.

Required Qualifications, Capabilities, and Skills:

• Strong knowledge of the China securities markets and regulations.
• At least 10 years of experience in information technology.
• Fulfilment of all necessary regulatory licenses and requirements i.e. China Securities Regulatory Commission (CSRC), Securities Association of China (“SAC”)and other securities regulators.
• Hands-on development experience in equity trading or equivalent front office trading systems.
• Experience of managing complex programs and collaborating with global teams.
• Strong reasoning, influencing skills, and ability to handle multiple priorities.
• Experience leading a sizeable team and managing vendor relationships.
• Fluency in Chinese and English

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.​

Risk Management helps the firm understand, manage and anticipate risks in a constantly changing environment. The work covers areas such as reviewing portfolios for investment risks, liquidity risks, and counterparty risks, measured by risk sensitivities (e.g., Duration, Spread Widening, Equity Factors, etc.), Value at Risk, Stress Tests and other position and portfolio metrics. Risk Management provides independent oversight and maintains an effective control environment.

Investment Risk Oversight:

• Develop and maintain a robust risk governance and oversight framework (including but not limited to reputation, investment, liquidity and counterparty risk) for asset management activities in China, ensuring effective risk identification, measurement, and control.
• Provide strategic leadership on risk management practices and advise senior management on risk profiles and emerging risks, supporting responsible growth initiatives in China's asset management sector.
• Serve as the second line of defense contact for China asset management leadership, fostering strong relationships with senior regional and business stakeholders.
• Chair or co-chair local risk committee and provide updates to relevant global, regional, and legal entity boards, committees, and forums as needed.
• Participate in regional and business strategy decision-making, assessing risks associated with new asset management initiatives, products, services, acquisitions, and operational activities in China.
• Provide regular updates to Chinese regulators and ensure active participation in business regulatory exams, with a focus on the first line of defense.
• Stay informed on industry trends and regulatory developments in China, anticipating areas of focus for regulators and keeping business and Risk and Compliance colleagues informed
• Promote a strong control environment by adhering to risk and control expectations
• Manage a high performing team by setting clear direction, driving performance, empowering the team, coaching for impact, fostering feedback and guiding careers
• Promote the talent agenda by hiring a diverse team

Minimum Skills, Experience and Qualifications

We are looking for someone excited to join our organization. If you meet the minimum requirements below, you are encouraged to apply to be considered for this role.

• Bachelor’s Degree and Managing Director with 15+ years of relevant experience in asset management or related fields, with a strong focus on the Chinese market.
• Deep understanding of risk governance and oversight frameworks, as well as various risk types, including investment risk, market risk, and operational risk, specifically within the context of China.
• Familiar with China regulatory requirements specific to the asset management business.
• Exceptional organizational leadership skills, with experience managing diverse teams and operating within a matrix organization structure.
• Excellent interpersonal and intercultural communication skills, with the ability to present complex concepts clearly and concisely, and proficiency in Mandarin is preferred.
• Proven ability to collaborate and build strong partnerships, with seasoned negotiation skills and the maturity to manage multiple parties with potentially conflicting interests.
• Ability to work with individuals at all levels in the organization and contribute to the strategic direction of the firm and the team
• High degree of initiative, self-direction, and ability to work well under pressure
• Attention to detail – takes personal responsibility to ensure that work meets the highest quality standards
• Responsible for appropriate resourcing of the team in terms of capacity and skill set

As an Executive Assistant in Commercial & Investment Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executives, their team of managers & stakeholders, and coordinate efforts with other admins across Commercial & Investment Bank. You bring years of experience being an Assistant while being very adaptable, and welcoming change. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Duties also include heavy meeting arrangement; managing multiple calendars and recurring client / team events, submitting expenses via Concur, handling invoices, phone coverage, reviewing incoming correspondence / emails and preparing responses. Additionally, you will exercise independent judgment, escalation.

Job responsibilities:

• Manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally, as well as handle all associated logistical aspects.
• Work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude.
• Handle telephone coverage with ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner.
• Coordinate travel arrangements (including air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers.
• Process invoices and travel & expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Required qualifications, capabilities, and skills:

• At least 5 years of administrative experience in financial institutions for senior-level executive(s)
• Strong inter-personal and partnership skills, i.e. develop relationships with peers, clients etc.
• Advanced organizational skills, ability and instinct to connect dots and escalate issues as required
• Discretion and good judgment in confidential situations and proven experience interacting with senior management
• Ability to adapt procedures, processes and techniques to completion of assignments
• Open to take on increased and/or new responsibilities at any time
• Ability to manage and resolve competing priorities i.e. calendar management
• Excellent telephone etiquette
• Adaptable team player

Preferred qualifications, capabilities, and skills:

• Bachelor’s Degree Preferred
• Fluent in verbal and written English and Chinese is preferred

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.​

Risk Management helps the firm understand, manage and anticipate risks in a constantly changing environment. The work covers areas such as reviewing portfolios for investment risks, liquidity risks, and counterparty risks, measured by risk sensitivities (e.g., Duration, Spread Widening, Equity Factors, etc.), Value at Risk, Stress Tests and other position and portfolio metrics. Risk Management provides independent oversight and maintains an effective control environment.

Investment Risk Oversight:

• Develop and maintain a robust risk governance and oversight framework (including but not limited to reputation, investment, liquidity and counterparty risk) for asset management activities in China, ensuring effective risk identification, measurement, and control.
• Provide strategic leadership on risk management practices and advise senior management on risk profiles and emerging risks, supporting responsible growth initiatives in China's asset management sector.
• Serve as the second line of defense contact for China asset management leadership, fostering strong relationships with senior regional and business stakeholders.
• Chair or co-chair local risk committee and provide updates to relevant global, regional, and legal entity boards, committees, and forums as needed.
• Participate in regional and business strategy decision-making, assessing risks associated with new asset management initiatives, products, services, acquisitions, and operational activities in China.
• Provide regular updates to Chinese regulators and ensure active participation in business regulatory exams, with a focus on the first line of defense.
• Stay informed on industry trends and regulatory developments in China, anticipating areas of focus for regulators and keeping business and Risk and Compliance colleagues informed
• Promote a strong control environment by adhering to risk and control expectations
• Manage a high performing team by setting clear direction, driving performance, empowering the team, coaching for impact, fostering feedback and guiding careers
• Promote the talent agenda by hiring a diverse team

Minimum Skills, Experience and Qualifications

We are looking for someone excited to join our organization. If you meet the minimum requirements below, you are encouraged to apply to be considered for this role.

• Bachelor’s Degree and Managing Director with 15+ years of relevant experience in asset management or related fields, with a strong focus on the Chinese market.
• Deep understanding of risk governance and oversight frameworks, as well as various risk types, including investment risk, market risk, and operational risk, specifically within the context of China.
• Familiar with China regulatory requirements specific to the asset management business.
• Exceptional organizational leadership skills, with experience managing diverse teams and operating within a matrix organization structure.
• Excellent interpersonal and intercultural communication skills, with the ability to present complex concepts clearly and concisely, and proficiency in Mandarin is preferred.
• Proven ability to collaborate and build strong partnerships, with seasoned negotiation skills and the maturity to manage multiple parties with potentially conflicting interests.
• Ability to work with individuals at all levels in the organization and contribute to the strategic direction of the firm and the team
• High degree of initiative, self-direction, and ability to work well under pressure
• Attention to detail – takes personal responsibility to ensure that work meets the highest quality standards
• Responsible for appropriate resourcing of the team in terms of capacity and skill set