Executive Administrative Coordinator Office Omps - Los Angeles jobs at Ey in United States, Los Angeles

You will help our clients evaluate and enhance their business. You will be part of our account centric growth strategy focusing on issue-based and competency-driven client needs. That's what differentiates EY in the consulting marketplace.

Your key responsibilities

Everything you will be involved in comes down to providing excellent customer service and helping ensure your teams do the same. Whether it is; managing multiple client teams, leading IT internal audit engagements, external audit integration, or SOC reporting as well as assisting with business development activities across financial services’ sectors, you will build strong relations ships and become a trusted advisor to your clients.

Skills and attributes for success

• Providing guidance and knowledge, participating in performing procedures focusing on complex, judgmental, and/or specialized issues
• Working with the team/client to create plans for accomplishing engagement objectives. Making sure the strategy complies with professional standards and addresses the inherent risks
• Briefing the team on the client’s IT environment and industry IT trends
• Maintaining relationships with client management, managing expectations around work products, timing, and deliverables billing
• Demonstrating a thorough understanding of complex information systems and the client’s business/industry
• Demonstrating excellent project management skills, inspiring teamwork and responsibility with team members. Using current technology/tools to enhance the effectiveness of deliverables and services

To qualify for the role you must have

• A bachelor’s degree and at least 5 years of related work experience; or a graduate degree and approximately 4 years of related work experience
• A degree in business, accounting, finance, computer science, information systems or a related discipline
• Approximately 5 years of experience working as an IT auditor or IT risk advisor for a public accounting firm, professional services firm or financial services company, or comparable experience as an advisor to a financial services company
• Solid experience leading IT internal audit, external audit, service organization control reporting and/or IT internal controls engagements and assisting with business development activities within financial services
• Experience with internal audit risk assessments, SOX/internal controls, Service Organization Control (SOC) reporting, tools and enablers in the financial services sector
• Strong project management skills
• Advanced written and verbal communication skills and presentation skills
• Excellent leadership, teamwork and client service skills.
• Willingness to travel to meet client obligations

Ideally, you’ll also have

• CA, CGEIT, CIA, CISA, CISM, CISSP, CMA, CPA and CRISC certification is desired; non-certified hires are required to become certified within 1 year from the date of hire. Based on an individual’s professional background, area of specialization or industry focus, we recognize that other certifications, credentials or experience may be more relevant than the listed certifications and therefore may be acceptable substitutes with written consent of EY's Americas IT Risk & Assurance leadership

What we look for

We’re interested in leaders with a genuine creative vision and the confidence to make it happen. You can expect plenty of autonomy in this role, so you’ll also need the ability to take initiative and seek out opportunities to improve our current relationships and processes. If you’re serious about auditing and ready to take on some of our clients’ most complex issues, this role is for you.

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn .

• We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $87,800 to $160,900. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $105,400 to $182,800. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

Business is constantly evolving, and more than ever, staying at the forefront is all about identifying and adapting to change. As a Tax Manager, you'll see this first hand by being immersed in the evolving tax environment through preparing and auditing income tax provisions, assisting with income tax filings, consulting on planning opportunities, and coaching and developing staff on your engagement teams.

Your key responsibilities

You'll spend your time supporting client engagements by coordinating day-to-day interactions with clients, reviewing staff work product, driving delivery of services to meet deadlines, developing internal team members, and managing engagement economics. You'll continuously build on technical competence by keeping up to date on trends, developments and technical authorities and apply them to complex situations. Identifying and resolving tax technical issues and sharing insights to improve our efficiency will be a key component. In addition, you'll partner with other team members to help identify new opportunities to leverage to your clients across multiple service lines.

Skills and attributes for success

• Providing our clients with domestic federal tax advice and guidance tailored to their unique needs
• Keeping up to date with ongoing trends and changes to legislation that will affect planning activities
• Supervising high-performing teams and sharing your experience and knowledge of leading-practices
• Developing the technical and soft skills of younger colleagues, and participating in the performance management process
• Building relationships at all levels both internally and externally, promoting a culture of collaboration
• Preparing practical recommendations to some of our clients' most complex tax issues

To qualify for the role you must have

• A Bachelor's degree in Accounting or a graduate degree in Tax or Law and approximately five years of related work experience
• CPA certification or licensed attorney status
• A background in tax compliance and accounting for income tax and a broad understanding of US income taxation
• Experience managing budgets and projects
• Knowledge of Microsoft Excel, Access and data mining tools
• The ability to prioritize when working on multiple projects, and the confidence to engage and integrate directly into our clients' teams
• Willingness to travel as needed, and working in a balanced hybrid environment

Ideally, you'll also have

• A proven record in a professional services environment
• Experience in coaching and mentoring junior colleagues
• Strong analytical skills and attention to detail
• The ability to adapt your work style to work with both internal and client team members

Assurance Advisor (Financial Services Office) (Manager) (Multiple Positions) (1640370), Ernst & Young U.S. LLP, Los Angeles, CA.

Full time employment, Monday – Friday, 40 hours per week, 8:30 am – 5:30 pm.

MINIMUM REQUIREMENTS:

Must have a Bachelor's degree in Accounting, Economics, Finance, Business or a related field, plus 5 years of post-bachelor’s, progressive related work experience. Alternatively, will accept a Master's degree in Accounting, Economics, Finance, Business or a related field, plus 4 years of related work experience.Must have 2 years of experience in engagement management, engagement execution and reporting, and client relationship building while serving clients in one or a combination of the following industries:
• Asset management industry, including mutual fund complexes, hedge funds, private equity funds, and/or other investment vehicles.
• Insurance industry and/or public company clients.
• Banking/capital markets industry, including retail, commercial or investment banks, brokers/dealers, and/or similar institutions.
• Real Estate, Hospitality and Construction (RHC) clients.

Must have 2 years of experience in a combination involving all of the following:
• Supervising the planning, execution, reporting on audits of financial statements prepared in accordance with U.S. GAAS and U.S. GAAP, and/or foreign equivalent (International Accounting Standards (IAS));
• Supervising audit teams consisting of two or more staff members; and
• Recent audit experience working with a public company that is registered with PCAOB.Must have 1 year of experience using audit documentation software.Must have one of the following:
- active US CPA certificate; or
- foreign certificate in accountancy and sufficient coursework/experience requirements as determined by the work location state Board of Accountancy to obtain US CPA certification.Requires domestic travel up to 25% in order to serve client needs.Employer will accept any suitable combination of education, training, or experience.

What we offer

We offer a comprehensive compensation and benefits package where you’ll be rewarded based on yourperformance and recognized for the value you bring to the business. The base salary for this job is $133,530.00 per year. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

This particular position at Ernst & Young in the United States requires the qualified candidate to be a "United States worker" as defined by the U.S. Department of Labor regulations at 20 CFR 656.3. You can review this definition at at the bottom of page 750. Please feel free to apply to other positions that do not require you to be a "U.S. worker".

As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.

Your key responsibilities

• Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
• Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
• Apply an in-depth understanding of the key drivers affecting the leader’s role and business priorities to administrative and project coordination
• Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
• Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
• Protect confidential/proprietary information and manage data and records securely
• Demonstrate high level firm/service line knowledge of QRM policies
• Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
• Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
• Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
• Anticipate and apply knowledge of leaders’ priorities to manage complex and constantly changing calendars
• Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources

Skills and attributes for success

• Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
• Independent decision maker exercising discretion/judgment
• Assimilate unfamiliar issues rapidly
• Proactively escalate identified or potential issues
• Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
• Navigate organizational structures, changing environments and sensitive relationships
• Prioritize and perform multiple tasks simultaneously
• Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
• Work independently

To qualify for the role, you must have

• BA/BS degree or relevant experience
• 8-10 plus years of experience
• Typically, no less than 5 - 7 years relevant experience
• Flexible for overtime as required. Vacation dependent on business needs and cycles.
• Work primarily onsite in the EY office, client or meeting site as determined.
• Must be flexible to travel

Ideally, you’ll also have

• 5+ yrs. exp supporting senior leadership level executives in large organization or firm
• Project coordination experience

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Transformation Delivery – Senior Consultant

Our clients are seeking and hiring a new type of Transformation Delivery expert – one who provides strategic guidance but is also deeply embedded in the delivery and success of their programs. Traditional suppliers, such as strategy houses, systems integrators and engineering project management consultants, cannot provide the complete service our clients now demand. Our insights and capabilities across all portfolio levels in planning, analysis and delivery are integrated into our core offerings, and this exemplifies our unique viewpoint over traditional program management.

Your key responsibilities

You will partner with engagement leadership to design and establish core processes and support a delivery team in planning, controlling, and executing complex programs, PMO’s and Transformation Offices. In your role, you will gain valuable insights and help drive strategic conversations with key stakeholders.

You will also work closely with our Technology Solutions team to creatively leverage technology to support processes as part of the overall solution design.

Key deliverables that you will work on are:

• Assessments and Process Design
• Capability Roadmap Development and execution
• PMO Setup & Operations

Responsibilities, Skills, and Attributes for success

• Strong communication and presentation skills and be able to express yourself effectively, by breaking down complex structures into digestible and relevant points for a diverse set of clients and colleagues, at all levels
• Team player that collaborates well in a group setting to quickly and effectively accomplish tasks
• Flexibility in embracing and adapting to change
• Be able to strive in ambiguous environments and use analytical and creative thinking to find and develop innovative solutions to complex problems.
• Be curious and pay attention to detail, exercise active listening and be to anticipate and identify risks and escalate issues as appropriate
• Foster an innovative and inclusive team-oriented work environment and demonstrate leadership by playing an active role in counselling and mentoring junior consultants within the organization
• Possess good business acumen and remain current on new developments in consulting capabilities and industry trends
• Demonstrate in-depth technical capabilities and professional knowledge.
• Develop and maintain long-term client relationships and networks
• Develop and maintain relationships with team members across EY practices to serve client needs
• Cultivate and participate in business development opportunities. Understand EY and its service lines and actively assess/present ways to serve clients.
• Support planning activities for large, complex client programs
• Own tracking activities for key milestones and deliverables to ensure project stays on track according to plan
• Develop key reports and communicate relevant client insights

To qualify for the role, you must have

• A bachelor’s degree (BE - B. Tech / MCA) and a minimum of 6-9 years of related work experience; or a graduate degree and a minimum of 4 years of related work experience
• Approximately 6+ years’ experience on large scale complex programs providing consulting services in at least one of the following areas:
  • PMO/EPMO design/set up and delivery, program road-mapping design, resource/capacity management, program execution
  • PMO maturity assessment, PMO Setup & Operations
  • Transformation Office design/set up and delivery, Value/Benefit realization
  • End-to End Portfolio Management implementation – intake and demand management, portfolio prioritization, portfolio selection, financial management
  • End-to End ERP implementation
• Demonstrated excellent oral and written communication skills
• Flexible to work in US and UK time zones
• Strong knowledge of Microsoft Office (Excel, PowerPoint, Word)
• Knowledge of Project Management tool such as MS Project/Clarity PPM/ Primavera

Good to have

• MBA or relevant graduate degree is a plus
• Understanding of Agile concepts
• Business analysis skills
• Knowledge of Power BI, Tableau, Jira, Azure DevOps (ADO)
• Potential certifications include: PMP, Six Sigma, Scrum, Agile SAFe
• Sector experience in areas such as Automotive, Advanced Manufacturing & Mobility, Consumer Products and Goods, Media and Entertainment, Life Sciences, and Consumer Products
• Experience supporting and participating in pursuit efforts. Experience with the end-to-end RFP process (RFP, Response, Proposal, Client Presentation, SOW and Execution) and understanding of client procurement processes

What we look for

At EY, we’re dedicated to helping our clients, from start–ups to Fortune 500 companies and the work we do with them is as varied as they are. You get to work with inspiring and meaningful projects. Our focus is education and coaching alongside practical experience to ensure your personal development. We value our employees and you will be able to control your own development with an individual progression plan. You will quickly grow into a responsible role with challenging and stimulating assignments. Moreover, you will be part of an interdisciplinary environment that emphasizes high quality and knowledge exchange.

Plus, we offer:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• Freedom and flexibility to handle your role in a way that’s right for you

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Business is constantly evolving, and more than ever, staying at the forefront is all about identifying and adapting to change. As a Tax Manager, you'll see this first hand by being immersed in the evolving tax environment through preparing and auditing income tax provisions, assisting with income tax filings, consulting on planning opportunities, and coaching and developing staff on your engagement teams.

Your key responsibilities

You'll spend your time supporting client engagements by coordinating day-to-day interactions with clients, reviewing staff work product, driving delivery of services to meet deadlines, developing internal team members, and managing engagement economics. You'll continuously build on technical competence by keeping up to date on trends, developments and technical authorities and apply them to complex situations. Identifying and resolving tax technical issues and sharing insights to improve our efficiency will be a key component.  In addition, you'll partner with other team members to help identify new opportunities to leverage to your clients across multiple service lines.

Skills and attributes for success

• Providing our clients with domestic federal tax advice and guidance tailored to their unique needs

• Keeping up to date with ongoing trends and changes to legislation that will affect planning activities

• Supervising high-performing teams and sharing your experience and knowledge of leading-practices

• Developing the technical and soft skills of younger colleagues, and participating in the performance management process

• Building relationships at all levels both internally and externally, promoting a culture of collaboration

• Preparing practical recommendations to some of our clients' most complex tax issues

To qualify for the role you must have

• A Bachelor's degree in Accounting or a graduate degree in Tax or Law and approximately five years of related work experience

• CPA certification or licensed attorney status

• A background in tax compliance and accounting for income tax and a broad understanding of US income taxation

• Experience managing budgets and projects

• Knowledge of Microsoft Excel, Access and data mining tools

• The ability to prioritize when working on multiple projects, and the confidence to engage and integrate directly into our clients' teams

• Willingness to travel as needed, and working in a balanced hybrid environment

Ideally, you'll also have

• A proven record in a professional services environment

• Experience in coaching and mentoring junior colleagues

• Strong analytical skills and attention to detail

• The ability to adapt your work style to work with both internal and client team members

, you will be responsible for the delivery of core ESS and own key stakeholder relationships in a specific EY office or group of offices. You will liaise with outsourced Facility Management (FM) on all aspects of facilities management, administrative services, hoteling and reservation services, video conferencing set- up and support, internal meeting services, emergency preparedness and customer satisfaction. You will also develop and direct the implementation of Enterprise Support Services strategic plans, as well as establish and maintain performance measurements. Our leaders will look to you to understand the structure and business of the organization to effectively manage the firm’s knowledge, processes and capital resources, including space and equipment. You’ll monitor financial and operational performance in accordance with established administrative services and tax support parameters. We’ll look to you to escalate customer service challenges and maintain strong customer and cross functional relationships (especially between the outsourced FM provider, the Office Managing Partners (OMPs), and various staff).

Your key responsibilities

• Acts as single point of contact for Office Managing Partner on ESS services and recommends solutions
• Develops relationships with key internal customers to identify, track and proactively address service needs
• Liaises with outsourced FM on all facility installations with vendors, maintenance and repairs to facility and equipment
• Counsels teams and colleagues on trends likely to affect EY and/or our clients’ business
• Partners with other groups within the matrix organization cultivating relationships, aligning people and processes, and identifying workplace efficiencies to add value
• Sets up full project plans rapidly for teams including; objectives, milestones, priorities, teams, calendar and nature of deliverables such as office moves
• Focuses on potential project issues to prioritize resources, timing, quality, scope and risk
• Manages and forecasts annual budget
• Flexible to travel and work nonstandard hours as required to meet business needs
  

Skills and attributes for success

• Provide conceptual thinking, which will translate into solid actions
• Provide analytical knowledge top-down and will have authority to make decisions
• Exercise influence at many levels of the organization
• Proactively identify and address project risks and opportunities
• Recommend solutions and partner with senior leaders in the firm to roll-out or communicate initiatives/projects
• Strong leadership and presentation skills
• Strong analytical and decision-making skills necessary to manage multiple projects and teams to meet high customer needs
• Project management experience in a fast-paced environment
• Demonstrated ability to manage and forecast budgets

To qualify for the role, you must have

• Bachelor's degree in a related discipline, or equivalent work experience
• 10 plus years of related experience
• Minimum of 6 years general management experience including managing people
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook

Ideally, you’ll also have

• Proficiency in MS SharePoint