דרושים Executive Administrative Assistant ב-גיי פי מורגן ב-Taiwan, Taipei, Taipei

As an Administrative Assistant in the Commercial & Investment Bank, you will perform a variety of administrative functions requiring confidentiality, initiative, and sound decision-making for executives, their team of managers, and other stakeholders. You bring years of experience as an Executive Assistant, adapting to change and making independent decisions with confidence. You understand what matters to the team you support and apply that knowledge daily, acting as an owner and problem solver. Your superior communication skills, both written and oral, ensure clarity and precision, while your excellent phone etiquette and discretion in handling confidential matters demonstrate your sense of ownership and professionalism.

Job responsibilities

• Manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects
• Work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
• Handle telephone coverage and ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers
• Process invoices and Travel & Expense (T&E) expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Required qualifications, capabilities, and skills

• Minimum of 5 years’ experience in an Administrative Assistant role in financial institutions
• Strong inter-personal and partnership skills, i.e. develop relationships with peers, clients etc.
• Open to take on increased and/or new responsibilities at any time
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Ability to adapt procedures, processes and techniques to the completion of assignments
• Experience in calendar management
• Excellent telephone etiquette
• Fluent in verbal and written English is required

Preferred qualifications, capabilities, and skills

• Effective interpersonal skills
• Adaptable team player

As an Executive Assistant/Sales Assistant in our dealing room, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision making. This includes managing complex and detailed calendars, coordinating travel arrangements, processing invoices, and handling telephone coverage professionally. You will also support Sales and Traders with ad hoc assignments such as market data gathering and analysis, events planning, and other necessary follow-ups during a transaction process.

Job responsibilities

• Manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally, as well as handle all associated logistical aspects.
• Work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude.
• Handle telephone coverage with ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner.
• Coordinate travel arrangements (including air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers.
• Process invoices and travel & expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
• Assist on ad-hoc requests from Sales or Traders, and handle queries in a timely manner, work as partnership while consistently keeping an independent mindset.

Required qualifications, capabilities, and skills

• Fluent in verbal and written English and Chinese
• Attention to detail; Ethics and integrity
• Interpersonal skills
• Ability to work well under pressure
• Analytical mindset and problem solving
• Displays strong self-organization and multi-tasking capacity
• Strong inter-personal and partnership skills, i.e. develop relationships with peers, clients etc.
• Open to take on increased and/or new responsibilities at any time
• Tactful and good judgment in confidential situations and proven experience interacting with senior management
• Ability to adapt procedures, processes, and techniques to the completion of assignments
• Excellent telephone etiquette and experience in calendar management

Preferred qualifications, capabilities, and skills:

• The Securities Specialist License or the Senior Securities Specialist License
• Market/Derivatives Knowledge
• Good IT knowledge (Excel, VBA, data analysis/query)

As a Markets Sales Assistant - Analyst within our Sales and Marketing team, you will play a crucial role in ensuring seamless sales operations across various markets. You will work closely with our sales team and other internal departments to maintain efficient workflows and support our market strategies. Your role is vital in enhancing our team's performance and contributing to the firm's success.

Job Responsibilities:

• Handle, operate, and follow up on end-to-end transaction process to ensure smooth front to back workflows and accuracy of all entries, ensure internal controls are followed; check all risk and control measures (incl. not limit to handling KYC process, transaction execution, coordinate with operations to ensure smooth settlement; close/amend the deal; book the trade; oversee post-trade activities)
• Collaborate with Middle Office and Operations to ensure post trade client services are taken care of.
• Manage internal sales blotters, trade records, as well as prepare management reporting.
• Provide timely support for internal queries and solve post-trade related issues.
• Work closely with various internal parties i.e. Sales, Trading, Business Managers, RMs, Operation, IT, Risk, Client Services, Compliance, Legal etc.
• Assist on ad-hoc requests and handle queries in a timely manner, work as partnership while consistently keeping an independent mindset.
• Help on ad-hoc requests from the Sales Desk and Clients

Required qualifications, capabilities, and skills:

• Market/Derivatives Knowledge
• Good IT knowledge (Excel, VBA, data analysis/query)
• Attention to detail; Ethics and integrity
• Interpersonal skills
• Ability to work well under pressure
• Analytical mindset and problem solving
• Displays strong self-organization and multi-tasking capacity

Preferred qualifications, capabilities, and skills:

• The Securities Specialist License or the Senior Securities Specialist License高業或普業
• 6 months working experience related to derivatives or having attended at least 60 hours of courses offered by domestic financial training institutes on financial derivatives or risk management and obtain certificates of completion (符合衍生性商品從業人員資格