Office Receptionist jobs

Responsibilities:

• Provide general support to employees as needed, ensuring a smooth and positive workplace experience.
• Full ownership of all aspects related to day-to-day office operations and budget.
• Continuously identify opportunities to improve office operations, processes, and the overall workplace environment.
• Choose and manage vendors and service providers, handle contracts and price negotiations.
• Manage operational aspects of onboarding and offboarding employees including office setup, swag, and compliance processes.
• Work closely with the Employee Experience Lead to execute initiatives that enhance employee engagement, wellbeing, and office culture, including happy hours, company gifts and anniversaries.

Requirements:

• +2 years of proven work experience as an Office Manager or similar role experience in a Startup\Hi-Tech industry
• Energetic, Proactive, team-oriented, and adaptable to shifting priorities in a dynamic workplace
• Experience working with relevant software tools (e.g., Google Sheets, Bob, and other workplace management systems)
• Excellent communication skills in English and Hebrew
• Passionate about creating a positive and supportive workplace experience

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Highlights

• High-growth: Over the past six years, we’ve consistently achieved milestones that take other companies a decade or more. During this time, we’ve significantly grown our employee base, expanded our customer reach, and rapidly advanced our product capabilities.
• Disruptive innovation: Our founders saw that traditional security didn’t work for the cloud so they set out to carve a new path. We’re relentless pioneers who invented agentless technology and continue to be the most comprehensive and innovative cloud security company.
• Well-capitalized: With a valuation of $1.8 billion, Orca is a cybersecurity unicorn dominating the cloud security space. We’re backed by an impressive team of investors such as Capital G, ICONIQ, GGV, and SVCI, a syndicate of CISOs who invest their own money after conducting their due diligence.
• Respectful and transparent culture: Our executives pride themselves on being accessible to everyone and believe in sharing knowledge with the employees. Each employee has a place in shaping the future of our industry.

• Architect for scale & reliability: Design, review and validate core platform components to support rapid growth in traffic, data volume, and feature velocity.
• Elevate engineering standards: Define and evangelize coding standards, CI/CD pipelines, test automation frameworks, and observability practices.
• Lead reviews & mentor: Conduct regular architecture and code reviews; coach senior engineers and drive continual improvement across teams.
• Cross-functional collaboration: Work with product, security, and infrastructure teams to align on non-functional requirements (reliability, latency, throughput).
• Build tooling & automation: Identify workflow gaps and develop internal tools or frameworks to automate testing, deployment, monitoring, and remediation.
• Monitor & optimize: Analyze system metrics, troubleshoot production incidents, and recommend performance and reliability improvements.
• Prototype & validate: Run targeted proof-of-concepts focused on operational excellence, benchmark solutions and recommend adoption plans.

About you

• Deep systems expertise: 8+ years building large scale distributed or cloud native services, with hands on experience in microservices, event-driven architectures, and API design.
• Proven impact: Demonstrable track record of driving significant performance, reliability, or scalability improvements in production environments.
• Hands-on leadership: You write code, debug complex issues, and prototype solutions alongside your peers—and you set the bar for craftsmanship.
• Standards & tooling advocate: Passionate about CI/CD, test automation, observability, and incident post-mortem culture.
• Excellent communicator: Able to translate deep technical topics into clear recommendations for engineers, executives, and non-technical stakeholders.
• Autonomous & strategic: Self-directed with a strong internal compass; you balance short-term delivery with long-term platform health and roadmap vision.
• Service-minded collaborator: Humble, approachable, and eager to uplift teams through mentorship and shared best practices.

About the Role:

We’re looking for a proactive and detail-oriented Receptionist & Office Coordinator to be the heart of our office operations. In this role, you’ll be the first point of contact for employees, guests, and partners, ensuring a warm welcome and a seamless office experience. You’ll manage day to day logistics, support cross functional teams, and help maintain a positive, well-organized, and energetic work environment.

What You’ll Do:

• Be the face of the company:greet visitors, answer inquiries, and ensure a professional and friendly first impression.
• Manage temporary and guest access cards for employees, suppliers, and visitors.
• Provide operational support to the Sales team with operational needs, including event logistics, merchandise orders, team lunches, refreshment orders, and assistance with event coordination
• Manage office supplies, kitchen inventories, and all related procurement processes.
• Coordinate catering, refreshments, and hospitality needs for meetings and internal events.
• Open and track service tickets with vendors and ensure timely issue resolution.
• Handle incoming and outgoing mail and courier deliveries for employees and departments.
• Manage parking subscriptions, including sticker distribution, quarterly audits, and subscription updates.
• Administer the BTTR meal card platform, including employee onboarding, deactivations, freezes, and monthly cost center updates in collaboration with HR.
• Support new hire onboarding - prepare welcome kits, coordinate access cards, and ensure workstations are ready on day one.
• Manage bookings and scheduling for three meeting rooms.
• Coordinate visits for clients, vendors, and international guests, including issuing security clearance letters.
• Perform daily walkthroughs to ensure all office facilities, equipment, and systems are operational and well-maintained.
• Manage the budget under your area of responsibility, including creating purchase orders and maintaining an up to date budget tracking spreadsheet in Excel

What You’ll Bring:

• Experience: 2+ years in front-desk, administrative, or office operations role, ideally in a high-tech or startup environment.
• Organizational Skills: Strong multitasking abilities with excellent attention to detail.
• Communication Skills: Outstanding interpersonal and communication skills, fluent in both Hebrew and English.
• Technology Proficiency: Tech-savvy with a strong command of Microsoft Office and other internal tools/systems.
• Service Orientation: A highly professional approach with a “can-do” attitude and strong customer service focus.
• Independence: Ability to work autonomously, manage multiple priorities, and maintain composure under pressure.
• Personality: Positive, approachable, and enthusiastic about creating a great workplace experience.

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.