דרושים Procurement Analyst ב-Germany

Procurement and Legal Billing Specialist (d/f/m) will play a vital role in supporting the legal team by handling various operational tasks, with a primary focus on vendor management and ebilling management. This position requires a meticulous individual with strong organizational and communication skills, a proactive approach, and a passion for continuous improvement.

Key Responsibilities:

• Act as liaison for legal vendors, managing RFPs, onboarding, and contract negotiations.

• Oversee eBilling processes and support law firm management, including invoice review and issue resolution.

• Analyze billing practices, support quarterly/year-end reporting, and ensure financial accuracy.

• Build reports and dashboards using advanced Excel functions and AI tools for data analysis.

• Support onboarding of new legal team members and handle related administrative tasks.

• Streamline legal operations by developing standardized processes, automating workflows, and managing ad hoc projects.

What you will bring:

• 4+ years of legal operations experience (preferably in-house) with strong knowledge of legal services and law firm operations.

• Skilled in procurement processes, e-billing systems (ideally Onit), and supplier contract negotiation.

• Familiar with AI applications in the legal field and an advocate for innovation and efficiency.

• Proficient in Google Workspace with proven ability to manage multiple workstreams and tight deadlines.

• Motivated to take on increasing responsibility and expand into more substantive legal operations work.

Legal Procurement & Billing Specialist (d/f/m) will play a vital role in supporting the legal team by handling various operational tasks, with a primary focus on vendor management and ebilling management. This position requires a meticulous individual with strong organizational and communication skills, a proactive approach, and a passion for continuous improvement.

Key Responsibilities:

• Act as a liaison for existing legal vendors, facilitate vendor relationships by running the RFP process, onboarding new vendors, and interpreting and negotiating basic contract terms.
• Serve as primary owner for ebilling and back up in support of the law firm management program which includes, onboarding new law firms, using Persuit for bids, reviewing invoices, and remediating billing issues.
• Analyze billing practices, scrutinize invoices, and support quarter and year-end reporting.
• Use advanced data functions (e.g., pivots, vlookups, formulas) and AI tools to build reports, dashboards, and perform data analysis.
• Provide back up in support of onboarding new legal team members, including tech requests, location set up, calendaring, org chart updates, and DL management.
• Develop and implement standardized processes and procedures for routine legal tasks, finding opportunities for workflow automation.
• Manage ad hoc projects as assigned, ensuring timely completion and high-quality results.

Qualifications:

• 4+ years experience in legal operations, with preference for in-house experience.
• Solid understanding of legal services, law firm operations, and the legal industry landscape.
• Familiarity with AI in the legal realm and a champion for same.
• Experience managing procurement processes.
• Proficiency in Google Workspace.
• Experience with e-billing systems, preferably Onit and general supplier contract negotiation.
• Ability to manage multiple workstreams simultaneously and meet deadlines.
• Passion for taking on increasing responsibility and more substantive work over time.

As an Advisor Analyst Trainee in Global Private Bank, you will work with a team of bankers, investment specialists, wealth advisors, and lending specialists. The program begins with a five-week immersive global training program, in which you will join Incoming Analysts from around the world to learn more about the firm and how we do business, build technical and professional skills, hear from senior executives and build global networks. For the entirety of the Advisor Training Program, you'll have ongoing formal and informal training opportunities, as well as continued opportunities for development, engagement, and the opportunity to participate in program initiatives. You'll have what you need to succeed – from training and mentorship from senior executives to projects that engage all your skills. You'll be encouraged to network across the firm and discover all our opportunities as you consider your next career move. After the program, many full-time Analysts are promoted to Associates and build long-lasting careers with us.

Job responsibilities

• Work with our team of advisors and specialists to bring in new clients and to serve existing ones
• Deliver highly customized and comprehensive solutions to help protect, manage and grow wealth
• Understand our clients’ unique needs and tailor your approach to exceed expectations requiring work across teams and the firm to provide first-class service

Required qualifications, capabilities, and skills

• An expected graduation date between December 2025 - June 2026
• Highly driven person who enjoys working in teams to develop complex solutions
• Exceptional interpersonal, communication, logical thinking and problem-solving skills
• Excellent organizational skills and ability to multitask
• Genuine interest in financial markets and macro-level economic trends
• Desire to ultimately work with external clients in a relationship building and sales capacity
• Ability to thrive in a fast-paced, collaborative environment
• Highly inquisitive, focused and considerate
• Good judgment and discretion when working with confidential information

Preffered qualifications

• Fluency in one or more of these languages may be required:
• Luxembourgish
• French
• A second EU language is preferable but not essential.

2 November, 2025

For more than 200 years, we have been working with innovators, entrepreneurs, industry leaders and their families to help them achieve their unique ambitions, secure their legacies and make a difference in the world. That means providing meaningful, tailored advice now and across generations. The Private Bank helps clients plan, invest, borrow and bank to create the life and legacy they envision. Our advisors help clients achieve their financial goals by delivering the right solutions and services across our industry leading investments, credit, banking and Trust & Estates practices. This individualized attention supports our clients' unique goals and helps build, preserve and manage their wealth over time.

See the Asset & Wealth Management CEO Letter .

Help us learn about you by submitting a complete and thoughtful application, which includes your resume. Your application and resume is a way for us to initially get to know you, so it’s important to complete all relevant application questions so we have as much information about you as possible.

• To start the application, you will be prompted to enter your email address. Your email address will be used to create and maintain your profile so make sure it is one you will have long term access to. Do not use an email address with “.edu” extension as doing so could result in delays receiving updates regarding your candidacy.
• After you confirm your application, we will review it to figure out whether you meet certain required qualifications.
• If you are advanced to the next step of the process, you’ll receive an email invitation to complete a video interview, powered by HireVue. This is your opportunity to further bring your resume to life and showcase your experience for our recruiting team and hiring managers.
• HireVue is required, and your application will not be considered for further review until you have completed it. We strongly encourage that you apply and complete the required elements as soon as possible, since programs will close as positions are filled.

What you’ll achieve

The HR OPS Analyst will provide exceptional customer service whilst delivering HR admin support to all employees related to but not limited to on-boarding, off-boarding, data administration, benefits support and time & attendance. As part of this role you will be required to take part in HR projects as a HR Operations representative. Act as point of contact towards business stakeholders & team members.

You will:

• Provide daily operational support for internal client group on record keeping, onboarding, off boarding, internal transfer, employment contract management, employee letters, employment certificates, visa support documentation, allowance changes and leave tool management. May also support country specific tools and systems.

• Streamline and simplify end-to-end HR operations processes for optimal efficiency and effectiveness. Establish continuous improvement process.

• Oversee and manage a wide range of team members’ benefitsadministration/programs(i.e. medical/social benefits & claims, life and supplementary insurance, pension and allowances. Collaborate across HR functions and payroll to ensure accuracy of team members’ pay items.

• Own records management for the entire employee population including both soft and hard copy.

• Participate & lead HR OPS projects for your country/region, analyze and evaluate data and reports, present findings & solutions to leadership.

Essential Requirements

• University degree in Human Resources

• 2-3 years of experience on similar HR position

• Fluent English language

• Communication skills & strong customer orientation

• Microsoft Office package, experience with Workday, Service Now or similar tools

Desirable Requirements

• Knowledge of German labor legislation​

The programme is non-rotational providing you with an opportunity to develop solid relationships with your desk/team and get involved in real-time projects. Be prepared to be flexible, learn quickly, and act on your judgements. There’s a lot to absorb but you'll benefit from the support of a dedicated junior and senior staff member to help you integrate into your team and to answer any questions you might have throughout the summer. You will participate in a performance management process where you will set and monitor your goals and objectives. Alongside the learning curve of your main role, you’ll gain a different perspective of the firm through desk based training, business presentations and various networking opportunities.

Job responsibilities

• Collaborate with industry experts to develop investment solutions for our corporate, government, not-for-profit and clients worldwide
• Work with client portfolio managers, traders, research analysts, marketers and client advisors to understand and execute investments strategies
• Help build our clients’ futures while developing your own expertise in a dynamic team environment
• Participate in a performance management process where you will set and monitor your goals and objective

Preferred qualifications, capabilities and skills

• An expected graduation year of December 2026 - June 2027
• Penultimate year students
• Excellent verbal and written communication skills
• Confidence and initiative to take on responsibility and manage your own projects
• A strong interest in finance and asset management is essential
• Logical thinking and quantitative skills
• Excellent attention to detail
• Good level of numeracy is required
• Flexibility, teamwork, strong interpersonal skills, and the ability to handle pressure
• A well-rounded academic background
• Fluency in German

What You Can Expect

The program is an opportunity to take your career to the next level through hands-on experience, relevant skills training and valuable professional networking. Alongside the learning curve of your main role, you’ll gain a different perspective of the firm through desk based training, business presentations and various networking opportunities. Based on your personal achievements, those who successfully complete the program may receive offers of full-time employment.

The JPMAM alternatives platform provides a spectrum of innovative investments that, when used correctly, can play a key role in generating new sources of return and portfolio diversification. Spanning real estate, real assets, private equity, private credit, hedge funds, and liquid alternatives, our solutions provide dynamic opportunities to meet our investors return objectives.

APPLICATION DEADLINE

2 November, 2025

Help us learn about you by submitting a complete and thoughtful application, which includes your resume. Your application and resume is a way for us to initially get to know you, so it’s important to complete all relevant application questions so we have as much information about you as possible.

• To start the application, you will be prompted to enter your email address. Your email address will be used to create and maintain your profile so make sure it is one you will have long term access to. Do not use an email address with “.edu” extension as doing so could result in delays receiving updates regarding your candidacy.
• After you confirm your application, we will review it to figure out whether you meet certain required qualifications.
• If you are advanced to the next step of the process, you’ll receive an email invitation to complete a video interview, powered by HireVue. This is your opportunity to further bring your resume to life and showcase your experience for our recruiting team and hiring managers.
• HireVue is required, and your application will not be considered for further review until you have completed it. We strongly encourage that you apply and complete the required elements as soon as possible, since programs will close as positions are filled.