דרושים Business Support Management – Administrative Assistant ב-גיי פי מורגן ב-China, Kowloon

As a Senior Administrative Assistant in the Commercial & Investment Bank, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative, and sound decision-making for the executives, their team of managers, and stakeholders. You will coordinate efforts with other admins across the Commercial & Investment Bank. You bring years of experience as an Assistant while being very adaptable and welcoming change. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes, and techniques to the completion of assignments in line with the department's activities and goals.

Job responsibilities

• Manage and handle complex and detailed calendars, dealing with multiple and/or urgent meeting conflicts, setting up meetings and conference calls, internally and externally, as well as handling all associated logistical aspects
• Work in a fast-paced, ever-changing environment and effectively handle multiple priorities with a calm, professional, and willing attitude
• Handle telephone coverage with the ability to answer phones professionally, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
• Coordinate travel arrangements (including air, hotel accommodations, and ground transportation); prepare detailed itineraries, required travel visas/documents, and ensure accuracy and timely delivery of plans/tickets to travelers
• Process invoices and travel & expense claims for team members in a timely manner. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
• Be open to taking on increased and/or new responsibilities at any time
• Assist with overflow, special projects, assistant back-up coverage, and day-to-day tasks (Calendar/Travel/Concur) as part of the Assistant pool of support and back-up arrangements, working in a team where required to ensure seamless support is maintained, including other duties as directed by the Business Support Manager / Line of Business

Required qualifications, capabilities, and skills

• At least 5 years of administrative experience in financial institutions for senior-level executive(s)
• Strong interpersonal and partnership skills, i.e., develop relationships with peers, clients, etc.
• Advanced organizational skills, ability, and instinct to connect dots and escalate issues as required
• Discretion and good judgment in confidential situations and proven experience interacting with senior management
• Ability to adapt procedures, processes, and techniques to the completion of assignments
• Open to taking on increased and/or new responsibilities at any time
• Ability to manage and resolve competing priorities, i.e., calendar management
• Excellent telephone etiquette
• Adaptable team player

Preferred qualifications, capabilities, and skills

• Bachelor’s Degree preferred
• Fluent in verbal and written English and Chinese is preferred

Note: This role requires five days in the office (Monday-Friday).

Job responsibilities

• Work autonomously as a member of the Corporate Tax team to provide regional tax advisory services across the various businesses
• Be responsible for product, transaction and platform advisory, review of new business initiatives, technical tax updates, tax compliance and general tax planning matters
• Partner closely with the line of business front office, Corporate Tax team colleagues, external advisors and functional support group personnel located both within and outside Asia to deliver technical and commercial tax advice
• Develop and manage effective controls for new products, existing global reporting regimes and work with responsible stakeholders to review and maintain oversight over existing products/ platforms/ processes
• Pursue constant and effective communication with all stakeholders

Required qualifications, capabilities, and skills

• Bachelor’s degree in Accounting, Finance, Law or a related discipline
• Minimum of 10 years of experience in tax with an accounting firm, law firm or inhouse corporate with a focus on advisory
• Strong communication (both written and verbal) and partnership skills
• Well developed analytical thinking, attention to detail and positive/ proactive attitude

Preferred qualifications, capabilities, and skills

• Knowledge of financial market products (including financial derivatives, stock brokerage, stock borrowing and lending, prime brokerage), fund management industry, common fund structures (including related portfolio taxes/treaty entitlements), and reporting regimes such as FATCA/ CRS
• HK stamp duty experience on financial market products
• Knowledge of US tax principles or broad based Asia tax experience
• Proficiency in both written and verbal Chinese language skills

As an Associate in the team you will take responsibility for key projects and initiatives, working closely with global partners and APAC stakeholders in Compliance Conduct Operational Risk (CCOR), as well as key Corporate functions (e.g. Finance, HR, Technology, Real Estate, Resiliency etc.). The role presents an excellent opportunity to interact with senior stakeholders and gain insight into the management of CCOR in a complex global financial institution.

Job Responsibilities:-

• Manage independent headcount, expense, real estate, and budgetary management.
• Produce management information to ensure departmental resources are utilized effectively and to facilitate management decisions on budget and headcount.
• Prepare strategic and financial presentations for management meetings and business reviews to navigate revenue growth strategy and business priorities.
• Support CCOR in achieving business objectives, formulating strategic decisions & initiatives, and identifying risks & opportunities.
• Work closely with various control and support functions on various BAU and ad hoc projects.

Required Qualifications, Capabilities, and Skills

• Minimum 5 years of experience in finance, business management, or strategy roles.
• Strong analytical and problem-solving skills with ability to multi-task changing demands and take ownership
• Strong interest in the Business Management / Governance area
• Ability to work under pressure in a dynamic environment with excellent attention to detail, articulate in written and verbal communication, and present and support conclusions to senior management.
• A team player who can work smoothly with a wide range of stakeholders across multiple disciplines and levels of seniority.
• A self-starter with a can-do attitude and an ability to learn quickly.
• Strong Microsoft Excel and PowerPoint tools.

Job Responsibilities:

• Lead daily operations related to Party Central, focusing on setup, maintenance, and updates on client accounts.
• Validate and diligently review documentation
• Ensure requests are authorized and clearly understood before actioning.
• Ensure the procedural guidelines are followed without any misses
• Proactively resolve open issues and escalations, keeping Management in the loop
• Act as a primary contact for internal stakeholders, ensuring effective communication.
• Should manage training needs of the team along with ensuring completion of the mandatory targets
• Provide expertise on client hierarchies, ownership structures, and regulatory obligations.
• Support audit requirements with timely and accurate data retrieval and documentation.
• Develop and maintain standard operating procedures and control frameworks.

Required Qualifications, Skills, and Capabilities:

• University graduate with 3+ years of experience in financial services or related industries.
• Fluency in written and spoken English with strong communication skills.
• Proficiency in party reference data, client onboarding, and KYC processes.
• Proficient in advanced Excel and PowerPoint, with strong analytical skills and attention to detail.\

Job Responsibilities:

• Analyzing portfolios including positioning, analytics and performance results
• Creating and maintaining client presentations, marketing, performance commentary, and other client communications
• Responding to ad-hoc requests from clients and internal groups
• Facilitating meetings, both external (client pitches and portfolio reviews) and internal (product development and strategy meetings)
• Partnering with client advisors on new business opportunities (represent fixed income capabilities in meetings, facilitate RFPs, pitch decks)
• Developing in-depth understanding of fixed income investment portfolios

Required qualifications, capabilities and skills

• 2+ years of experience with fixed income knowledge
• Interest in financial markets, economics and the insurance industry
• Bachelor’s degree
• Strong proficiency with PowerPoint slide creation and strong Excel skills required.
• Meet tight deadlines while possessing strong attention to detail
• Demonstrate ability to multi-task and re-prioritize quickly
• Written and verbal communication skills
• Quantitative skills - proficiency in basic financial calculations and high aptitude with numbers
• Adaptable, innovative, and results oriented, with excellent teamwork skills
• Series 7 & 63

Preferred qualifications, capabilities and skills

• Other computer skills a plus